FRONT DESK RECEPTIONIST

Job Description

Job Description

FRONT DESK RECEPTIONIST - POSITION SUMMARY

We are seeking a dedicated and personable Front Desk Receptionist to join our college's

administrative team. The receptionist will serve as the first point of contact for students, staff,

faculty, and visitors, ensuring a welcoming and professional environment. The ideal candidate

will have excellent communication skills, a friendly demeanor, and the ability to multitask

effectively in a fast-paced environment.

REQUIRED QUALIFICATIONS

Minimum two years of customer service experience

Proficiency in basic computer software (including Mac)

Excellent oral communication skills

PREFERRED QUALIFICATIONS

Associates degree or higher

Two years experience working in higher education

Characteristics of a successful candidate :

Integrity, kindness, and paying attention to detail are a must.

Ability to serve with agility; important to lead, listen, and serve with a high level of energy.

A commitment to practicing open communication and inspiring trust.

Desire to collaborate with colleagues and engage in a culture that rewards teamwork.

Demonstrated sincere enjoyment from working in support of students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Performs receptionist duties by greeting college employees, students, and visitors,

directing them to the appropriate offices or persons, providing factual information or materials

to routine inquiries (within the capability to do so and within prescribed policies), answering the

telephone, taking messages or routing calls according to office procedures utilizing

organizational familiarity and necessary discretion, making appointments as appropriate.

2. Distribute incoming correspondence to appropriate office personnel, students, and or

faculty by receiving, sorting, opening (as appropriate), and routing correspondence according to

prescribed office procedures and guidelines.

3. Prepares outgoing correspondence for mailing by addressing envelopes, affixing the

correct postage on the envelopes, and verifying the completeness of the correspondence before

sealing.

4. Prepares and or completes standard forms by performing basic keyboarding.

5. Maintains accurate information and records relating to the functions of the office

either by performing basic records maintenance of alphabetical, chronological, and or numerical

files or by performing basic keyboarding for data entry of information into an established

database.

6. Provides required or requested documents by operating photocopier equipment and or

standard office machines, collating and assembling printed or copied materials such as reports,

bulletins, articles, and orientation documents, and delivering finished materials as directed.

7. Processes funds associated with the operation of the office or department by

receiving such funds as are appropriate, documenting their receipt, properly accounting for and

safeguarding the funds while kept, and delivering the funds to the designated office for final

disposition.

8. Exercises discretion in the performance of assigned duties by being knowledgeable of

college and or departmental policies regarding confidential materials and information and

complying with such policies when handling confidential items or providing information to

college employees, students, or the public.

9. Provides office personnel with necessary supplies and maintains sufficient on-hand

items for future use by ordering, receiving, sorting, storing and distributing basic office supplies

and equipment.

10. Contributes to a work environment that encourages knowledge of, respect for, and

development of skills to engage with those of other cultures or backgrounds.

11. Contributes to the overall success of the college by performing other essential duties

and responsibilities as assigned by the immediate supervisor.

12. Ability to multitask effectively in a fast-paced environment.

Benefits, Time Commitment, and Rate of Pay :

Benefits : 10 days PTO first year, 11 paid holidays. Medical Dental Vision and Simple IRA Plan benefits are offered.

Rate of Pay : Commensurate with experience.

Work Hours : 40

This is a campus-based position in Nashville, TN.

NO PHONE CALLS PLEASE.

About Us : Nossi College of Art & Design, was established in 1973 and is a nationally

accredited institution. Focused on the creative arts technology, business, culinary, and

marketing, we prepare creatives for successful careers.