Administrative Assistant (McGregor)

Job Description

Allied seeks a Bilingual Administrative Assistant (English / Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center / reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR / Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role.

Allied Culture

At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyones voice matters. We promote we over me and solutions oriented creative thinking. Its the Allied way.

Responsibilities

Welcome Center (Reception)

• Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs.
• Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour.
• Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor / guest PPE (personal protective equipment) and tour aids.
• Maintain a welcoming and functioning office environment including associated areas.

Administrative Duties

Support and Coordination Duties

Systems and Tools Proficiencies

Qualifications & Skills

Allied is an equal opportunity employer. DFWP / EEOE