Accounting & Administrative Assistant
About the Company and Opportunity :
- Our client is a nonprofit founded in 1965 working to improve communities around the world
- The organization currently has operations in over 60 countries and its projects improve health and nutrition, education, and the inclusivity of communities
- Team oriented environment with a culture of work-life balance including a hybrid in-office schedule
Accounting & Administrative Assistant
Responsibilities :
- Accounting & Administrative Assistant will support Grants, Contracts & Compliance Team :
- Accounting & Administrative Assistant will review invoices to match alongside the independent consulting agreements and purchase orders to confirm they've been invoiced correctly.
Our client processes invoices on a weekly basis, approx. 50 / week.
- Accounting & Administrative Assistant will not be entering data into the system, this person will be reviewing electronic copies of forms.
- Communication with consultants regarding any adjustments related to the deliverables. Accounting & Administrative Assistant role will have heavy internal communication.
- Coordination with finance team to confirm they've received the payment package.
- Monitoring a few email inboxes - There are a few listservs for purchasing team; will confirm receipt of new responses received.
Helping track the responses for consultant management then update an internal calendar.
- Accounting & Administrative Assistant will support Finance Team :
- Mainly data entry into Navision accounting system - will mostly be for AP
Requirements :
- Previous AP or general accounting experience
- 1+ year of corporate administrative experience required for Accounting & Administrative Assistant role
- Experience utilizing MS Office Suite - Word, Outlook, Teams, Excel (basic formulas, add, sort). Basic PowerPoint knowledge would be helpful not required
- Associate's or Bachelor's degree in Accounting or Finance preferred
- Previous government contracting experience is a plus but NOT required
- Previous nonprofit experience is a plus but NOT required
- Previous Navision experience is a plus but NOT required
- Previous Concur experience is a plus but NOT required
Personality Fit :
- Strong written and verbal communication skills - will speak with internal employees and external consultants
- Ability to work independently because team is busy but available to respond to questions
- Able to adjust priorities as needed (e.g. which invoices working on)
- Agile, willing to assist wherever needed
- Detail oriented and eager to learn
- Team player
Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity.
INMAR2024
CBMAR2024
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