Executive Assistant (Projects & Executive Support)

Job Description

Job Description

Description : Job Overview :

Job Overview :

The Executive Assistant (Projects & Executive Support) will oversee, manage and support executives with various projects within GBC Food Services, LLC, ensuring they are completed on time, within budget, and to the required quality standards.

This role involves coordinating with cross-functional teams, managing resources, and ensuring alignment with the company's strategic goals.

Additionally, the Executive Assistant will support senior leadership by performing executive assistant tasks, ensuring all deadlines are met, maintaining effective communication flow, and helping the organization achieve its goals.

Supervisory Responsibilities :

• May oversee external contractors and consultants as required.
• Manage and oversee timelines for internal and external stakeholders.

Key Responsibilities :

• Plan and implement projects, including defining project scope, goals, and deliverables.
• Develop detailed project plans, schedules, and budget proposals.
• Coordinate internal resources and third parties / vendors for the flawless execution of projects.
• Monitor and track project progress, ensuring all projects are delivered on time, within scope, and within budget.
• Perform risk management to minimize project risks.
• Report and escalate issues to management as needed.
• Manage the relationship with the client and all stakeholders.
• Create and maintain comprehensive project documentation.
• Support senior leadership by ensuring all project deadlines are met.
• Facilitate effective communication flow across all project stakeholders.
• Perform executive assistant tasks such as scheduling meetings, preparing reports, event planning, errands and managing communications for senior leadership.
• Assist senior leadership in achieving organizational goals through proactive support and problem-solving.
• Drive executive leadership success by supporting various task as requested.
• Oversees and supports facilities operations and acts as an EAP (Emergency Action Plan) designee.

Competencies :

• Excellent leadership and decision-making skills.
• Strong analytical and problem-solving abilities.
• Exceptional organizational and time management skills.
• Proficient in project management software and tools.
• Strong communication and interpersonal skills.

Required Skills / Abilities :

• Proven working experience in project management.
• Excellent client-facing and internal communication skills.
• Strong working knowledge of Microsoft Office.
• Experience in executive assistant roles or administrative support is highly desirable.

Education and Experience :

• Bachelor's degree in Business Administration, or a related field.
• Minimum of 5 years of project management experience in a similar role.
• 3-years of experience in Grocery Industry, preferred.
• Previous experience in an executive assistant role is a plus.
• Physical Requirements :
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel with varying notice.
• Must be able to lift up to 15 pounds at times.

Work Environment :

• Standard office environment with occasional travel to project sites or client meetings.
• Exceptional on-site attendance required to support clients, meetings, facility oversight, facility EAP contact, project teams and other stakeholder support.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Statement :

GBC Food Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Military Applicants :

We value the skills and experience military veterans bring to our team. We support the hiring of returning service members and military spouses.

Requirements :