Executive Assistant

Overview :

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives.

Here at the American Heart Association, you matter and so does your career.

Were hiring an Executive Assistant in the Dallas / Fort Worth area. This role provides senior level support to the Executive Vice President (EVP) of the SouthWest region.

This is an office-based position that offers a hybrid schedule. The office is located in Irving, TX.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values.

Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.jobs .

Responsibilities :

Some of the responsibilities include :

• Administrative support to Executive Vice President of the SouthWest region which includes a six-state territory.
• Maintain calendars, schedules virtual and in-person meetings, and makes logistical arrangements necessary for internal and external meetings, including virtual meetings.
• Work closely with Sr. Director Strategic Relationships to support region board, this includes but is not limited to maintaining records of contact information, scheduling board and committee meetings, and regularly communicating with high-level volunteers.
• Work independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects as assigned.
• Schedule and coordinate complex activities such as meetings, travel, conferences, and all staff activities for EVP, region board members, and other staff members, as assigned.
• Weekly travel within the Dallas area to attend meetings, events, run errands, etc.
• Handle highly confidential information.
• Maintain an orderly filing system for correspondence and other documents.
• Maintain accurate information relevant to internal meetings, board meetings and events.

Want to move your resume to the top so that you can become a Relentless force for a world of longer, healthier lives? Here are some of the requirements :

Qualifications :

• 2 5 years of experience providing administrative support to multiple managers with at least 1 year supporting senior / executive level management.
• Experience preparing budget information, processing invoices, calculating, and processing expenses.
• Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues;

independence; and a strong team orientation.

• Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions with little to no direct supervision.
• Organization skills, detail oriented and experience handling sensitive and confidential information.
• Skilled in effective verbal and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations, and other narrative pieces.

Ability to lift and / or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting assistance may be required before lifting and / or moving.

• Knowledge and skills with Zoom webinar and meetings.
• Intermediate proficiency with Microsoft Office applications : Excel, Outlook, PowerPoint, Word, etc.

Compensation & Benefits :

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.

As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor / mentee in our professional mentoring program.

HeartU is the Associations national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.

The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Associations 2024 Goal : Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

This position not a match with your skills? Click here to see other opportunities.

EOE / Protected Veterans / Persons with Disabilities

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