Administrative Assistant

NetSource is a Global Workforce Solutions Company headquartered at NJ, USA with its branch offices in Asia Pacific Region.

We are one of the fastest growing IT Consulting company across the USA and we are hiring "Job Title " for one of our clients.

We offer a wide gamut of consulting solutions customized to our + clients ranging from Fortune / to Start-ups across various verticals like Technology, Financial Services, Healthcare, Life Sciences, Oil & Gas, Energy, Retail, Telecom, Utilities, Technology, Manufacturing, the Internet, and Engineering.

Accountabilities and requirements :

Title- Executive Assistant

Location- Pearl River, NY - HYBRID

Duration- Months Contract

Job Description : POSITION SUMMARY

As an Executive Assistant, Vaccines Research and Development, you will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pharmaceutical Vaccines R&D portfolio.

This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally.

You will partner with other administrative staff members in a team-oriented approach including providing backup coverage as appropriate.

Must be able to perform duties with a high level of professionalism and minimal supervision. Must have the ability to prioritize and work independently yet be a team player.

Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities. Possess excellent computer skills and high level of proficiency in various computer systems.

POSITION RESPONSIBILITIES

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
• Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation, and distribution of meeting materials
• Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents
• Develops and provides training on client's administrative procedures and processes
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling, and running of teleconferences, videoconferences, and face to face meetings.
• Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, managing site communications and events, generating, analyzing and reporting survey money data
• Assists manager with coordinating interviews and logistics as needed.
• Manages logistical onboarding and off boarding for onsite and regional staff including contractors (, systems and equipment)
• Maintains departmental online storage folders and distribution lists
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes.

Provides advice and guidance to other administrative staff.

Generates reports and analyses as required

Interacts with line / zone colleagues in a constructive, professional way to process requests and deliver a wide level of service.

Builds a good working relationship with colleagues at all levels in all departments / lines. Represents VRD in cross functional teams as required.

Responsible for independent work output and managing workload allocation and prioritization for VRD administrative pool.

Takes personal responsibility for quality of work that impacts supervisor / department / line. Is aware of / can anticipate consequences of own actions

• Independently identifies problems or issues and implements remedial actions
• Other responsibilities / projects based on group needs.

TECHNICAL SKILLS REQUIREMENTS

Associates or Bachelor's Degree preferred

SCHEDULE

• Hybrid schedule : days onsite at client Pearl River
• Monday - Friday - first shift

About NetSource, Inc.