Personnel Manager

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

AGENCY DESCRIPTION

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country.

Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services.

We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are :

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a response-ready organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems

2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including : reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond.

In , the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

The Bureau of Food Safety and Community Sanitation (BFS) protect the public, including New York's most vulnerable citizens from a broad range of hazards that may pose a threat to health or safety.

This includes hazards related to food safety wherever meals are served to the public, including restaurants, school cafeterias, mobile food vending carts, senior centers and soup kitchens, first-hand and second-hand smoke for all places of employment and public spaces.

BFS also monitors compliance with regulations in other facilities, such as tattoo parlors, correctional facility, and homeless shelters.

Additionally, BFS investigates environmental health complaints received from New York City residents.

Duties will include but not be limited to :

Under the direction of the Executive Directive of Administration with latitude for independent judgment, manages BFSCS' Human Resources Unit responsible for processing all personnel actions such as New Hires, resignations, TBNs, title changes, terminations, leave requests, workers compensation etc.

for the bureau and ensuring that corresponding paperwork is submitted to EHS Admin. in a timely manner.

• Liaise with the Human Resources and EH Administration. Review Worker's Compensation leave requests ensuring that all packages are accurately completed, with no missing information for submission to Central HR.
• Supervise two Principal Administrative Associates, Level II / Senior Personnel Coordinators.
• Respond to inquiries related to diverse employee relations matters, such as : longevity, experience differential, maturations, and salary adjustments.
• Develop strategic recruitment approaches for filling vacancies and maintaining employees onboard, including the hard-to-fill title of Public Health Sanitarian.
• Assist with tracking vacancies for the Bureau and bring issues impacting the Bureau's ability to fill the vacancies to management's attention in a timely manner.
• Provide technical assistance to Hiring Managers on Structured Interview techniques ensuring that the bureau is in full compliance with Agency's policies and procedures.
• Supervise recruitment, interviews, selection, and hiring of staff for the Bureau.
• Perform quality assurance checks of BFS' Database for tracking employee relations' activities.
• Collect and analyze data to prepare various reconciliation reports for review by the Executive Director of Administration. and Senior Leadership.
• Coordinate Bureau's performance evaluation process, ensuring that managerial / non-managerial evaluations and Tasks and Standards are completed and submitted within mandated time frames.
• Perform quality assurance assessments on online databases ensuring that stored information is accurate and updated.
• Assist Senior Leadership with operational issues relating to CityTime and Payroll.
• Assist the Executive Director of Administration with the implementation of established protocols, as well as new policies and procedures developed by the Bureau.
• Responsible for providing training to new supervisors regarding personnel matters.
• Coordinate and oversee Special Projects as necessary and / or required by the Bureau.
• Perform other complex administrative duties as required and assigned by supervisor.

ADDITIONAL INFORMATION IMPORTANT NOTES TO ALL CANDIDATES

Please note : If you are called for an interview, you will be required to bring to your interview copies of original documentation, such as :

• A document that establishes identity for employment eligibility, such as : A Valid U.S. Passport, Permanent Resident Card / Green Card, or Driver’s license.
• Proof of Education according to the education requirements of the civil service title.
• Current Resume
• Proof of Address / NYC Residency dated within the last 60 days, such as : Recent Utility Bill (i.e., telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s Minimum Qualification Requirements section.

Examples of additional documentation may be, but not limited to college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate, you will be contacted to schedule an on-boarding appointment. By the time of this appointment, you will be asked to produce the originals of the above documents along with your original Social Security card.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL

TO APPLY

Apply online with a cover letter to In the Job ID search bar, enter job ID number.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest;

or any other basis prohibited by law.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical / administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

The supervisory work must have been in the supervision of staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

The supervisory work must have been in the supervision of staff performing clerical / administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical / administrative work of more than

moderate difficulty; or

4. Education and / or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical / administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.