Financial Operations and Administration Manager

Position : Financial Operations and Administration Manager

Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.

Status : Full-Time

FLSA Code : Exempt

About Us :

Safety Services Company is North America’s leading provider of contractor compliance-managed services, safety training, and materials.

In our 20 years in business, we have been named to the Inc. 5000 list of fastest-growing companies 7 times. We’re looking for people like you - ambitious, hard-working, and driven to join our team!

Summary :

Safety Services Company is looking for a Financial Operations and Administration Manager to oversee and manage financial operations to ensure accuracy and regulatory compliance.

Key responsibilities include preparing and presenting financial reports, leading the budgeting process, and creating timely invoices for clients.

The position also involves managing vendor relationships and outsourced services, while addressing employee concerns and resolving conflicts.

How our Financial Operations and Administration Manager spends their time :

• Oversee and manage the company’s financial operations, ensuring accuracy and compliance with relevant regulations and policies.
• Prepare and present comprehensive financial reports and analyses to senior management.
• Lead the annual budgeting process, including the development, review, and consolidation of departmental and organizational budgets.
• Analyze budget performance, identify variances, and recommend corrective actions.
• Streamline and coordinate financial processes to enhance operational efficiency and accuracy.
• Develop, implement, and maintain standard operating procedures for financial operations.
• Facilitate effective communication and coordination between departments to ensure smooth financial management.
• Create, review, and send timely and accurate invoices and write-offs for clients and customers.
• Manage relationships with vendors, including negotiating contracts and ensuring compliance with agreed terms.
• Monitor vendor performance and resolve any issues related to services or invoicing.
• Perform research as assigned and present findings in a comprehensive form.
• Review and approve semi-monthly payroll register.
• Oversee outsourced services such as payments, collections, vendor bills, and month-end close.
• Address and resolve employee concerns, conflicts, and disputes.
• Serve as a liaison between employees and management.
• Investigate and document employee grievances.
• Advise on HR policies and procedures.
• Maintain compliance with labor laws and regulations.
• Perform other duties as required.

Qualifications :

• Bachelor’s degree in Accounting, Finance, Economics, or Business required.
• 2+ years of progressive experience in accounting and financial reporting required.
• 1+ year of experience in accounts payable and receivable preferred.
• Proficient in Excel preferred.
• Salesforce experience preferred.

What we bring :

• Work-life balance : Enjoy your free time with no nights or weekends, 8 paid holidays, and unlimited PTO;
• Health : Save money on insurance with low-cost options for vision, dental, and vision premiums;
• Growth : Continue to learn with career pathing and ongoing training. You won’t stall here, growth is part of our success.
• Outstanding Culture : Driven by the Values that are most important to us :
• Constant Improvement
• Trustworthy
• Team Player
• Positivity
• Belonging
• Data Driven
• Authentic
• Flexibility
• Listening
• Grace

What are the next steps?

Our Talent Acquisition Specialist will be reviewing resumes. If you are among one of the qualified candidates you will receive an email or a phone call to schedule an interview.

Safety Services Company is proud to be an equal opportunity employer. We expect all team members to have an understanding of, and commitment to diversity, equity, and inclusion.

The pay for this remote position varies based on experience, job responsibilities, and geographical location to comply with state-specific pay regulations.

J-18808-Ljbffr