Temporary Administrative Assistant II

Responsibilities

Join IGT as an Temporay Admin Assistant II in West Greenwich, RI. Support business units, provide detailed support to departments and managers.

Ensure smooth office operations in a positive and inclusive environment that values collaboration, innovation, and excellence.

• Provide administrative, and clerical support to one or more departments, ensuring tasks are completed with world-class efficiency and precision.
• Maintain and manage inventory of office supplies, ensuring that all departments are well-equipped to perform their duties without interruption.
• Set up and maintain comprehensive office files, ensuring that all documentation is organized and easily accessible.
• Handle routine correspondence, route mail to appropriate persons, and compose, prepare, edit, and proofread letters, reports, and other correspondence with a high degree of accuracy.
• Screen telephone calls and visitors, resolving routine inquiries and advising more sophisticated queries to the appropriate individuals.
• Schedule appointments, make travel arrangements, prioritize meetings, and coordinate activities between departments and external parties to ensure seamless operations.
• Complete petty cash reconciliation, lead accounts receivable, and prepare related financial bookkeeping reports, ensuring all financial transactions are accurately detailed.
• Use software packages for word processing and spreadsheets, ensuring that all documents are prepared to a high standard of integrity.

Qualifications

We are looking for a proven professional who is eager to contribute to our daring goals and cultivate a collaborative work environment.

The ideal candidate will possess the following qualifications :

• High school degree or equivalent experience is required; additional certifications or coursework in office administration or related field is a plus.
• Proven ability to lead tasks effectively and pay close attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Ability to balance multiple tasks simultaneously and prioritize effectively.
• Positive attitude and willingness to take on new challenges.

YEARS OF EXPERIENCE :

• 1 - 3 years of administrative experience, demonstrating a successful track record in a similar role.
• Proven track record to implement office procedures and lead administrative tasks with minimal supervision.
• Experience in supporting multiple managers or departments is highly desirable.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership
• LI-LF1
17 days ago