Coordinator to VP Finance & Legal (Hybrid either based in Dallas TX or Boston MA)

Description

The VP Coordinator, Finance & Legal provides a wide range of support to the Heads of U.S. Finance and U.S. Legal and is accountable for achieving objectives and completing tasks in a timely and effective manner, maintaining a professional working environment and demeanor, and demonstrating high integrity, accuracy, confidentiality, and accountability.

This position also serves as a liaison for the department with other functional areas and company headquarters.

Key Responsibilities

• Autonomously and professionally carries out administrative and support tasks such as meeting and travel planning and expense reporting
• Drafts general legal and office correspondence including template legal agreements and various corporate documents, and arranges for electronic and / or physical execution and delivery of same
• Creates executive-level communications in Microsoft applications and works on company’s financial systems and tools, with technical content provided by others and minimal creative supervision
• Provides internal meeting support such as planning, organization follow-ups, meeting set-ups, catering, and scheduling;

Coordinates conference calls, maintains and revises the department calendars / agendas as needed

• Organizes and manages schedules during visits of corporate senior leaders and guests from outside the Dallas / Boston area
• Initiates and organizes team engagement and team building events to help foster Galderma culture across Finance and Legal functions
• Works with team members to facilitate budgeting, forecasting, POs, and payment to external vendors

Skills & Qualifications

• Bachelor's degree or equivalent experience preferred
• Minimum of five (5) years related administrative support experience in a law firm or corporate environment is required
• Must be able to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems
• Must have experience managing projects from initiation to completion
• Advanced computer and technology skills required, including the entire Microsoft Platform (Outlook, Excel, PowerPoint, Teams and SharePoint (including various SharePoint knowledge and workflow management tools such as Power Automate, Power BI and Task Planner), DocuSign, Oracle, Oracle Cloud, and Concur
• Must have the ability to work on company’s financial systems and tools
• Experience in effectively and concisely communicating with all levels, including senior executives

What we offer in return

You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.

You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training.

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager
• The final step is a panel conversation with the extended team

Our people make a difference

At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings.

Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.

Employer’s Rights :

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties.

You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time.

This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason.

In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.