Executive Coordinator to the Chief Finance Officer

OFFICE LOCATION

Increase your chances of an interview by reading the following overview of this role before making an application.

Arlington, Virginia, USA

This position must be located in the DC Metro Area as they are required to come into the office at least three days a week and / or when the CFO is in the Arlington Office.

Who We Are

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive.

Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures.

From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC.

What We Can Achieve Together

The Executive Coordinator to the Chief Finance Officer will be responsible for a variety of high-level administrative tasks in support of the Chief Finance Officer (CFO) and may also support other senior managers.

The Executive Coordinator to the CFO will perform a variety of high-level administrative tasks, which may include managing the CFO’s calendar, managing related meeting logistics, domestic and international travel arrangements, and reporting and tracking information for the CFO.

They will create, oversee, and work to consistently improve communications to all members within the Finance Business Unit and beyond.

Responsibilities require discretion, judgment, tact, and poise.

Responsibilities & Scope

• Manage individual’s calendars and schedule meetings. Set-up, organize, coordinate physical and virtual meetings including logistics, agendas and activities, menus, transportation, etc.
• Organize and coordinate travel including working with travel agent and others.
• Perform oversight of activities including greeting visitors, telephone screening, and the review, prioritization and routing of general mail and incoming correspondence.
• Serve as the liaison for responding to requests for the CFO’s attendance at meetings, events, etc.
• Provide support in arranging Finance meetings including collation of speaking notes and / or briefing notes.
• Support and coordinate TNC Board Finance Committee meeting preparation and execution.
• Work closely with the CFO on special projects and TNC Board Audit Committee activities.
• Proofread, answer, and compose routine correspondence including donor and board communications.
• Coordinate, plan, and organize small-to-large scale meetings.
• Perform general clerical duties including transcribing dictation, scanning, copying, filing, and data entry.
• Support the excellent reputation of the CFO’s office with friendly professionalism.
• Maintain files and update them as needed.
• Complete business transaction processing for the CFO including review / approval of travel expense reports.
• Act independently and in supervisor’s stead as requested.
• Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met.
• Assist with the development of and work within a budget; negotiate and contract with vendors.
• Maintain confidentiality of frequently sensitive information.
• May manage and implement multiple projects.
• May supervise one or more administrative or professional staff.
• Travel occasionally, working long and flexible hours as needed.
• Work environment involves only infrequent exposure to disagreeable elements.

WE'RE LOOKING FOR YOU

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.

We’re looking for someone with strong experience in working with a diverse, multi-disciplinary team.

Qualifications

• Bachelor’s degree preferred, plus at least 5 7 years of related work experience, or equivalent combination of education and experience.
• Advanced knowledge of Microsoft Office suite including Excel, Word, and PowerPoint.
• Experience with coordinating meetings on Zoom, Microsoft Teams, and Outlook calendar scheduling.
• Ability to navigate and engage with executive leadership.
• Pro-active mindset to take on additional tasks when required.
• Strong organization, planning, and problem-solving skills.
• Interest and experience in working at a global non-profit organization.

What We Bring

Since 1951, TNC has been doing work you can believe in. TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life and work well-being benefits.

SALARY INFORMATION

The starting pay range for a candidate selected for this position is generally within the range of $95,450.00 $101,200.00 for annual base salary.

APPLY NOW

To apply for job ID 55055, submit your materials online by using the Apply Now button at https : / / careers.nature.org / .

The Nature Conservancy is an Equal Opportunity Employer . Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs, and culture.

J-18808-Ljbffr