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Payroll Accountant

Payroll Accountant

Government JobsGermantown, WI, US
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Payroll Accountant

Under the direction of the Finance Director, the Payroll Accountant is responsible for the processing and maintenance of Payroll & assigned Finance related functions. Compensation Statement : The posted pay range is provided for informational purposes. The final salary will be determined based on a combination of factors, including the candidate's education, relevant work experience, and length of service in the public sector, in accordance with Village policies and applicable guidelines.

Essential Duties & Responsibilities

Essential Functions :

  • Processes payroll and maintains accurate records in compliance with laws, policies, contracts, and ordinances on a bi-weekly basis.
  • Enters and updates employee onboarding and offboarding information from NeoGov into payroll and financial software (Tyler Munis).
  • Collaborates with Support Services Manager to enroll and terminate employees in benefit plans.
  • Assists with annual open enrollment payroll / benefits processes, including updating data in the payroll system.
  • Prepares, reconciles, and transmits payroll contributions and reports, including bi-weekly payroll taxes, quarterly 941 and unemployment reports, monthly and annual WRS reconciliations / payments, and Sales & Use Tax filings.
  • Reconciles payroll data throughout the year; prepares, distributes, and files annual W-2 forms.
  • Performs monthly, quarterly, and year-end payroll closing procedures.
  • Responds to inquiries from employees, payroll and financial vendors, banks, and institutions.
  • Reconciles benefit accounts between payroll and the general ledger on a monthly basis.
  • Updates employee wages, deductions as needed, and tax tables annually.
  • Provides payroll reports to Support Services Manager and leadership as needed.
  • Assists with payroll-related data collection for audits, compliance reviews, and open records requests.
  • Tracks and administers FMLA hours according to policy; coordinates with Support Services Manager to ensure compliance.
  • Manages employee wage garnishments, deductions, and related reporting.
  • Coordinates with Support Services Manager on COBRA reporting and compliance.
  • Prepares and post payroll-related journal entries.
  • Manages direct deposit transactions and resolves returned payroll funds.
  • Processes off-cycle checks as required.
  • Maintains employee payroll data (address changes, HRIS updates, vendor notifications).
  • Manages imputed income calculations for Life over 50,000 and gift cards

Other Non-Essential Functions :

  • Processes accounts receivable, including generating invoices, receipting payments, sending monthly statements, and handling collections.
  • Reconciles pet licensing collections monthly and submit the annual report to the county.
  • Assists with the collection of property tax payments.
  • Assists with miscellaneous monthly processes such as pet license reconciliation, uncashed checks, and mobile home worksheets.
  • Assists with balancing and credit card allocation of monthly bills.
  • Generates PaymentTech reports and provide occasional support at the front counter.
  • Processes utility credit card payments, including pulling the PayTech report.

    • Typical Qualifications

    Minimum Qualifications :

  • Associate's Degree in Public Administration, Finance, Accounting, Human Resource Management, or a closely related field.
  • Minimum of five (5) years of progressively responsible payroll and / or finance experience.
  • At least three (3) years of experience working in the public sector or a governmental environment.

    • Preferred Qualifications :

  • Experience using Tyler Munis financial and payroll software.
  • Prior experience working in a local municipality in a finance or payroll-related capacity.
  • At least three (3) years of experience with Wisconsin Retirement System (WRS) reporting and reconciliation.
  • Demonstrated knowledge of benefit administration processes.
  • Strong understanding of Generally Accepted Accounting Principles (GAAP), including general ledger functions.
  • Experience working with various HRIS & Time and Attendance Systems.

    • Knowledge, Skills, and Abilities

  • Thorough working knowledge of Microsoft Office Suite, particularly Excel and Outlook.
  • Prior experience with Tyler Munis ERP software.
  • Strong communication skills, both verbal and written.
  • Ability to establish and maintain effective working relationships with staff, leadership, and the public.
  • Ability to manage sensitive and confidential information with discretion.
  • Knowledge of bookkeeping and accounting principles, practices, and techniques.
  • Knowledge of cash handling procedures and practices.
  • Familiarity with automated recordkeeping systems and various HRIS platforms (including NeoGov).
  • Ability to perform basic mathematical calculations accurately.
  • Ability to work effectively under pressure and meet tight deadlines.
  • Strong organizational and time management skills, with the ability to set priorities and adapt to changing demands.
  • In-depth understanding of payroll principles and practices.
  • Working knowledge of payroll and tax regulations at the federal, state, and local levels.
  • Excellent attention to detail and accuracy.

    • The Village of Germantown is an Equal Opportunity Employer. We do not discriminate in hiring or employment on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

    In compliance with the Americans with Disabilities Act (ADA), the Village of Germantown will provide reasonable accommodations to qualified individuals with disabilities throughout the recruitment, selection, and employment process. If you require accommodation at any stage of the process, please notify the Support Services Manager at 262-250-4750.

    Culture of Learning & Development

    The Village of Germantown is committed to future investment by providing training resources to encourage employee professional development and growth within our organization. While employed with the Village of Germantown, employees have the opportunity to pursue their career goals, and interests by participating in the following programs :

  • Tuition Reimbursement Program
  • Supervisory Trainings
  • Skill Development Trainings
  • Self-paced learning opportunities
  • Professional Association membership dues paid by the Village

    • Employer Paid Leave

  • Holidays : 11 paid Holidays per year.
  • Sick Days : 12 days / year, effective the first full month of employment (max 150 days).
  • Bereavement : 3 days
  • Paid Vacation : Employees earn vacation leave beginning the first day of employment and are eligible to use it as you earn it.

    • Recreation Discounts

    Employees are given discounts for our Park & Recreation Programs as well as discount to our Kids Klub childcare.

    Wellness Program

    The Village of Germantown's Vitality wellness incentive program automatically integrates members' activity data from connections to apps, devices, gyms, studios and more so members can earn Points no matter how they're exercising. Employees earn wellness rewards for taking care of their everyday healthfrom completing fun activities and Challenges to regular dental exams and wellness checkups.

    Employee Assistance Program

    The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.

    Health Insurance United Medical Resources (UMR) through United Health Care. Effective on the first day! Employees have a 12% premium share with wellness participation or 25% premium share if they choose to not participate in the wellness program.

  • Gold Plan - Deductible : $1,000 Single; $2,000 Family
  • Premium - $120.64 / month Single; $289.55 / month Family
  • Silver Plan - High Deductible Health Plan with
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    Payroll Accountant • Germantown, WI, US