Healthcare Admin Secretary

Healthcare Admin Secretary

Locations : San Diego, CA, USA

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Time Type : Full time

Posted on : Posted 2 Days Ago

Job Requisition ID : R0156843

Purpose and Scope :

Perform general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Principal Duties and Responsibilities :

• Under direct / close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to :
• Preparing and typing routine correspondence, form letters, and reports.
• Answering telephone and routing calls to the appropriate person.
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department / facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments and arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assisting in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assisting with month-end reporting requirements.
• Assisting in auditing records for ongoing compliance with medical records standards.
• Maintaining accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
• Preparing medical records for facsimile or mail related to travel, transplant, disability, and others.
• Organizing travel for patients by contacting and providing requested medical records.
• Coordinating with transient patient paperwork.
• Coordinating transfer placements and confirmations along with Clinical Manager.
• Confirming admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing, and scanning.
• Assisting with medical appointment referrals and scheduling.
• Assisting with transportation coordination and referrals.
• Ensuring data entry has been completed for Crown Web related to ESRD 2728, ESRD 2746, and PART.
• Other duties as assigned.

Physical Demands and Working Conditions :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff, and physicians.

The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.

May be exposed to infectious and contagious diseases / materials.

Education :

High School Diploma required.

Experience and Required Skills :

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel, and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies and may fall outside of the range shown.

Hourly Rate : $23.00 - $25.00.

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