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Administrative Assistant (Brooklyn)

Administrative Assistant (Brooklyn)

Tutor Perini CorporationBrooklyn, NY, United States
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Administrative Assistant

The expected salary range for this position is $30 / hr to 35 / hr depending on experience.

  • NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION
  • Applicants must be eligible to work in the United States without visa sponsorship now or in the future
  • TPC-Building Projects, a Tutor Perini Company, is the company selected to execute construction of the Brooklyn Jail Project in New York. TPC-Building Projects is seeking an Administrative Assistant to join the project in Brooklyn, NY.

About Brooklyn Jail Project Extraordinary Projects, Exceptional Performance The approximate $3B project scope includes design and construction of a new state-of-the-art facility. The facility will contain 1,040 beds for men, programmatic elements such as a gymnasium, multi-purpose rooms, and educational and workforce development spaces. In addition, the facility will provide 30,000 square feet of community facility space, a below-grade tunnel connection to the Kings County Criminal Court building, a secured entry (sally port), and 100 accessory below-grade parking spaces for all staff and service providers.

Job Summary :

The Administrative Assistant will provide vital administrative and clerical support to ensure efficient operation of the construction office. The ideal candidate will be highly organized, capable of multitasking in a fast-paced environment, and possess excellent communication and problem-solving skills.

Job Description :

  • Perform general office duties including answering phones, handling correspondence, filing, and data entry.
  • Support project managers and site supervisors with document preparation, meeting coordination, and reporting.
  • Maintain project documentation, including contracts, permits, change orders, and schedules.
  • Track and order office and site supplies to ensure adequate inventory.
  • Coordinate with subcontractors and suppliers regarding deliveries, paperwork, and job site logistics.
  • Assist with payroll processing, timekeeping, and invoice tracking.
  • Help maintain safety records, training logs, and compliance documentation.
  • Schedule meetings, appointments, and travel as needed.
  • Support bid preparation and project proposal submissions.

    • Requirements :

  • Proven experience as an administrative assistant, preferably in a construction or related industry.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid) is a plus.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to work independently and as part of a team.
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

    • Equal Opportunity Employer

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    Administrative Assistant • Brooklyn, NY, United States