Project Manager

Summary :

The Project Manager leads critical initiatives across multi-functional departments, with a direct impact on operational efficiency and the company’s financial targets.

This individual will be responsible for driving projects that span R&D, marketing, purchasing, manufacturing, quality, and logistics, ensuring seamless execution and alignment with business objectives.

The Project Manager will play a pivotal role in overseeing projects that support revenue goals, cost optimization, and operational KPIs.

The Project Manager balances strategic oversight with hands-on management in a fast-paced environment. The Project Manager will lead project planning activities, track progress (project meetings, timelines) and communicate progress / risk within the organization.

The Project Manager will be involved with strategic issues at a department level and / or corporate level.

Essential Duties and Responsibilities :

• Lead cross-departmental projects with direct financial impact, ensuring alignment with company goals for cost reduction, operational efficiency, and revenue growth.
• Review current, establish new, and manage key manufacturing efficiency metrics, such as Overall Equipment Effectiveness (OEE), yield, and downtime, ensuring that these KPIs meet or exceed target thresholds.
• Work closely with senior executives (Sr Managers, Directors, VPs, and C-suite), providing regular, detailed updates and ensuring continuous project alignment with strategic business objectives.
• Collaborate with internal departments to develop comprehensive project plans, timelines, and resource allocations, ensuring projects remain on time and within budget.
• Track and report on financial implications of project outcomes, directly contributing to the achievement of corporate profitability targets.
• Provide hands-on management of project teams, ensuring coordination between manufacturing, quality, and supply chain to minimize delays and maximize productivity.
• Utilize Tableau, Excel, and ERP systems (preferably Syspro) to track and analyze project performance, making data-driven decisions to improve outcomes.
• Serve as the main point of contact for cross-departmental initiatives, fostering collaboration among team members and ensuring alignment with both short-term and long-term objectives.
• Identify project risks and bottlenecks, proactively developing solutions to keep projects on track.
• Lead post-project evaluations, analyzing lessons learned and recommending process improvements for future initiatives.
• Influence and guide multi-departmental personnel through strong leadership, motivating teams to meet project goals even in high-pressure situations.
• Ensure frequent, detailed communication with senior executives, including hands-on oversight and check-ins with senior executives, to ensure project progress aligns with company strategy.
• Monitor and control project budgets, ensuring financial targets are met while maintaining high standards for quality and efficiency.
• Develops and manages project plans, including schedules, resourcing, budgeting, and communication to management.
• Actively evaluates project opportunities to improve performance.
• Plans for transitions of existing items to minimize impact on organization (achieve timelines, minimize waste, etc.)
• Analytical approach to new item launches / transitions. Verify sales projections, profitability, timing, etc. based on cross functional knowledge and comparable items / situations.
• Display thorough knowledge of product offerings, manufacturing configurations and capabilities.
• Escalates cross-functional support issues on projects to appropriate Management.
• Interface with manufacturing and R&D to launch new products.
• Serves as expert to the project team on overall product development process.
• Other responsibilities include recording meeting minutes, tracking action items, preparing meeting agendas, coordinating sub-team activities, and disseminating project information.
• Other duties as assigned.

Qualifications :

• Experience in the dietary supplement, pharmaceutical, or nutraceutical industries.
• Lean Six Sigma certification or equivalent process improvement experience.
• The demonstrated ability to communicate effectively across all levels of the organization is required.
• Past track record of handling multiple projects with varying scope and time horizons
• Self-starter with the ability to identify problems and implement solutions in a high-pressure environment.

Education / Experience :

• Bachelor’s degree in Engineering, Operations, Business Administration, or related field.
• 5+ years of project management experience in manufacturing, operations, or supply chain environments. Proven experience with manufacturing efficiency metrics (OEE, yield, downtime, etc.).
• Expertise in project management tools, Tableau, Excel, and ERP systems (Syspro preferred).
• Strong understanding of the full project lifecycle, from cost generation through manufacturing and quality release to logistics.
• Ability to lead and influence cross-functional teams and collaborate with senior executives, including regular interactions with Vice Presidents.
• Project Management Professional (PMP) certification preferred.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts, fumes, or airborne particles and risk of electrical shock.

The noise level in the work environment is usually moderate.

The Project Manager will spend time in a manufacturing environment, which is hot, wet, and may present inherent dangers associated with the production process.

This role requires adherence to Good Manufacturing Practices (GMP), including gowning and following strict procedural behavior to ensure compliance with safety and regulatory standards.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

While performing the duties of this job, the employee is required to stand, walk, sit, hear, use hand dexterity, and occasionally stoop and kneel.

I understand the requirements of this position and acknowledge I can perform all essential job functions with or without reasonable accommodations.