One of the nation’s leading commercial real estate firms is looking to hire a Property Assistant to join their team. This firm has been recognized in various markets as a Best Place to Work and provides incredible career growth, mentorship and supportive culture.
We are looking for candidates who are driven and passionate about building their career in commercial real estate!
Position overview :
- The Property Administrator works closely with the Property Manager and team.
- Provides exceptional client service when communicating with tenants and vendors
- Assist Senior Property Manager, Property Manager, and Engineering in all facets of building operations including life safety issues, incident reports, and insurance claims.
- Prepare vendor service contracts, construction contracts and service orders as directed.
- Prepare Service Orders and Purchase Orders as directed
- Support the tenant retention program.
- Set up new and maintain existing tenant lease files.
- Process tenant requests via phone, email or Building Engineers.
- Update tenant contact information in Building Engines
- Work with team on building Engine Enhancements / improvements
- Assist with Roof Warranty Transfers and updating Roof Warranty Master List
- Accounts Payable / Accounts Receivable
- Approve invoices for assigned properties in PayScan.
- Oversee tenant billing process to ensure additional revenue is collected when appropriate.
- Track monthly utility meter readings for back-charged utilities to specific tenants, bill accordingly.
- Prepare miscellaneous billings to tenants as needed.
- Communicate with vendors as necessary regarding invoices
- Assist team with special projects as needed
Qualifications
- Bachelor’s degree - Preferred course of study Business Administration, Real Estate or Accounting.
- 1+ years of experience in the real estate industry or related field
- Ability to work in a fast-paced, collaborative and results driven environment.
- Exceptional communication skills and excellent client service orientation.
- Intermediate to advanced MS Word and Excel proficiencies.
- Experience with financial issues and programs a plus. Experience with Yardi, Building Engines, Argus are preferred.
- Ability to keep information strictly confidential.
- Positive attitude and highest level of professionalism.
Qualified candidates please send resumes to [email protected]
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