Administrative Associate Senior - SECURITY CLEARANCE REQUIRED

JOB DESCRIPTION

Job Description

US CITIZENSHIP REQUIRED

LI-NP1

The Ground Systems & Services (GSS) Administrative team is looking for an Administrative Associate Senior to perform administrative and general business support.

This is an excellent opportunity for an experienced, self-motivated, organized, and structured administrative professional to work with a fast-paced department, in a collaborative and supportive team environment.

This position will be specifically working in the BAE GSS Broomfield Home Office and will provide support to the Ground System Development and Operations & Sustainment team, among other team members.

The Ground Systems & Services (GSS) Strategic Business Unit is responsible for driving business growth in the ground systems development, operations & sustainment, and technical services markets.

This business unit focuses on designing, building and integrating ground systems in support of air and space-based assets, providing operational support for mission platforms and instruments and offering scientific and engineering expertise to our customers.

What You’ll Do :

• Provide onsite administrative support to GSS team members.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers, and coordinate security access for visitors.
• Collaborate and contribute on teams and projects.
• Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
• Troubleshoot equipment issues and report facility needs for the assigned work area.
• Coordinate travel, expense reports and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional / program areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company.

Interact appropriately with others in order to maintain a positive and productive work environment.

Perform other duties as necessary.

On-Site Work Environment : This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location.

Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions :

Work is performed in an office environment, laboratory, cleanroom, or production floor.

Hourly Rate : $ - $

Required Education, Experience, & Skills

• High School diploma or equivalent plus 6 or more years of related experience.
• Each higher-level related degree, , Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• A current, active TS / SCI security clearance is required.
• Ability to be composed and comfortable interacting with all levels of management.
• Excellent interpersonal skills.
• Excellent organizational skills.

Pay Information

Full-Time Salary Range : $49000 - $64750

Please note : This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.

Regular employees scheduled to work 20+ hours per week are offered : health, dental, and vision insurance; health savings accounts;

a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.

Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.