Secretary II

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary II for the Child & Adolescent Partial Hospital / Residential / Adult Partial Hospital within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary II is to provide a variety of secretarial services and administrative support services as well as general office services to the Partial Hospital Program.

Among the key duties of this position are the following :

• Provides secretarial / administrative support.
• Provides secretarial assistance in conjunction with relevant meetings.
• Maintains appropriate log sheets, maintains records and generates reports needed for efficient operation of Unit.
• Completes appropriate internal paperwork required by Unit, UBHC, and University.
• Receives and assists clients and visitors.
• Handles telephone calls in a professional and helpful manner.
• Maintains an accurate filing system to meet the needs of the Unit.
• Handles internal and external mail for Unit.
• Performs assigned xeroxing, collating, and distributing of material required by unit.
• Maintains office supplies and equipment necessary for efficient functioning of Unit.
• Serves as liaison between Unit, internal and external agencies.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 185 Position Salary Annual Minimum Salary 45409.00 Annual Mid Range Salary 46319.00 Annual Maximum Salary 47702.

20 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience

Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.

An additional year of experience is required in lieu of the secretarial program.

College credits may be substituted on a yearfor-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Proficiency in typing and word processing skills.
• Microsoft Office experience.
• Good external and internal customer service skills.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS : Moderate physical effort (lift / carry up to 50 pounds).

Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends stretches, pushes and pulls.

WORK ENVIRONMENT : Generally pleasant working condition in a clean, well-light, quiet to moderately loud setting. Special Conditions