Administrative Assistant / Contract Specialist
Administrative Assistant / Contract Specialist KEITH is looking for an Administrative Assistant to join our team in our Miami, FL office.
We are looking for a positive individual to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services.
The firm was founded on the principle of achieving success by combining the latest technology with client-oriented business practices, and a strong group of talented professionals.
Your responsibilities will include : Proposal and Contract Support : Set up and maintain proposals in Deltek Vision and KEITH Network, assist Project Managers with proposal and contract preparation and QA / QC, prepare and monitor subconsultant agreements, and provide additional accounting assistance as needed.
Phone and Client Interaction : Answer phones and direct calls efficiently. Greet clients and visitors, ensuring they are directed to the appropriate KEITH employee.
Office Operations : Manage the day-to-day operations of the Miami office, including maintaining and restocking the kitchen, supply closet, conference rooms, and reception area.
Handle shipments and mail, coordinate lunch meetings, and oversee the maintenance of office facilities and vehicles. Administrative Assistance : Support Vice Presidents, Directors, and other departments as needed.
Provide backup support to the front desk and assist with various administrative tasks. Manage and organize company-sponsored events and represent the firm at meetings, presentations, and organizational activities.
Qualifications : Strong organizational skills with attention to detail. Excellent communication and interpersonal skills.
Proficiency in Microsoft Office; Deltek Vision and other relevant software is a plus. Ability to multitask and manage multiple priorities effectively.
Excellent time-management skills, with the ability to prioritize tasks, while maintaining attention to detail. Extremely reliable and punctual.
Must use discretion and have good judgment. Must be able to pass a drug and background screening. We offer competitive benefits, including : 100% PAID Medical, Dental, and Vision Employer matched 401K (Vested on Day 1 of contribution!!) Paid Parental leave and Life Insurance PTO, Holidays, and more! ... Powered by JazzHR
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