Part Time Administrative Support - College of Medicine

APPLICATION INSTRUCTIONS :

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process.

Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process.

Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS :

The Penn State College of Medicine is seeking part time administrative support positions. The Administrative Support position supports the general administrative functions of a wide variety of academic or administrative units.

This support includes serving as the primary point of contact for the office, assisting with communications and document preparation, coordinating calendars and meetings, and assisting with budget maintenance.

Work responsibilities may include :

Greet customers / visitors, provide information and / or refer as appropriate; review and direct phone and mail communications;

act on routine requests

• Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms
• May coordinate travel arrangements, make reservations, and process reimbursements
• Compile and organize materials from different sources to draft e-mails and memos, prepare documents, meeting materials, and reports
• Proofread materials to ensure proper grammar / formatting
• Process and review routine payroll and / or human resources forms
• Create and maintain work unit files and databases
• Perform data entry; gather, assemble and format data to create simple reports
• Update and make routine changes to web pages
• Attend meetings; record, transcribe and distribute meeting minutes
• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
• May maintain inventory and order / purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs / needs
• Assist in arranging special events
• Assist with planning and coordination of projects
• May provide training and / or supervision of student and other support staff

The following clearances must be successfully completed for this position :

• Pennsylvania State Police Criminal Background Check
• Pennsylvania Child Abuse History
• Federal Bureau of Investigation (FBI) Criminal Background Check

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms.

We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.

We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS :

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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