Administrative Assistant for the Division of Asset Management

Agency Description :

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and

diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a

neighborhood they love.

• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors : A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework.

To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history.

This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team :

The Office of Asset and Property Management (APM) leads the agency’s effort to protect the City’s investment in affordable housing and ensure that properties remain stable and affordable over the long-term.

APM actively monitors the performance and regulatory compliance of projects sponsored, supervised, and owned by the City, and connects people to affordable housing opportunities.

The Office of Asset and Property Management (APM) is composed of five divisions, which includes the Divisions of Asset Management, Property Management & Client Services, Housing Supervision, Housing Opportunities & Program Services, and Co-op Readiness & Technical Services.

The Division of Asset Management is responsible for ensuring the longevity and affordability of units the agency has created and preserved.

Its programs are geared to proactively identify at-risk buildings and portfolios and to stabilize struggling and mismanaged assets.

The Division tracks information on the physical and financial condition of properties, as well as oversees compliance with regulatory agreements ensuring affordability.

Working with owners, partners, and

HPD's Office of Development, the division helps reposition projects using a variety of approaches including financial assistance, changes in property management and / or ownership.

Your Impact :

As the Administrative Assistant for the Division of Asset Management, you will provide overall administrative and clerical support to the Assistant Commissioner in the administration of three vital units : Asset Management, Tax Credit and HOME Compliance, and Homeowner Mortgage Servicing.

Your Role :

Your role will be to provide administrative and clerical support to the Assistant Commissioner of Asset Management.

Key Responsibilities :

• Manage the Assistant Commissioner’s calendar and assist in scheduling meetings
• Prepare detailed meeting agendas, accurately document meeting minutes, and develop PowerPoint

presentations and other materials as needed

Assist with onboarding new employees and organizing orientation materials

The Department of Housing Preservation & Development and the City of New York is an equal opportunity employer.

Monitor and respond to external correspondence in the general Asset Management inbox, ensuring timely and

professional communication

Facilitate and follow up on Freedom of Information Law (FOIL) and tickler requests, ensuring compliance and

timely resolution

• Manage office supplies inventory, placing orders as necessary to maintain adequate stock levels
• Provide general administrative support to Asset Management directors
• Assist with special projects as needed

Preferred skills :

• Proficiency with computers and programs such as MS Office (Outlook, Excel and Powerpoint)
• Strong problem solving; critical thinking and verbal / written communication skills
• Detailed oriented, effective time management and organizational skills
• Ability to prioritize and organize work assignments, performing work in an independent environment

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.