Job Description
The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering.
You would be great for this role if you have exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.
Hybrid : This position has been designated as hybrid, generally contributing from NBCUniversal's offices a minimum of three days per week in 30 Rockefeller Plaza, New York, NY, or 900 Sylvan Ave, Englewood Cliffs, NJ 07632.
Responsibilities :
Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
Arrange and schedule a significant volume of meetings with Executive colleagues and direct reports across multiple time zones;
maintains and updates calendar while determining priority of requests and scheduling accordingly
Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions.
Interacts with executive IT support on behalf of executive leadership team
Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
Creates and edits presentations, agendas, spreadsheets, and reports.
Manage and organize executive files, physical and electronic, as required.
Responsible for approved communications on behalf the President, Operations & Technology
Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.
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The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering. Manages general office and administrative tasks for the executive floor including guest office and conference room r...
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The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering. Manages general office and administrative tasks for the executive floor including guest office and conference room r...
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