Job Description
Job Description
Our client a medical office is seeking a TTP receptionist to start ASAP. This position requires 5 days onsite with working hours being 8am-5pm.
Responsibilities :
- Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts guests to the appropriate location.
- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
- Maintains inventory of supplies; reorders as needed.
- Maintains kitchen inventory, placing weekly grocery orders.
- Manages the expense reporting for the Office / HR Manager
- Acts as a liaison between building services and the organization
- Coordinates and manages catering services for high-level meetings
- Oversees daily firm lunch ordering
- On occasion, administrative and clerical support tasks may be performed as needed.
Qualifications :
- Excellent verbal communication skills.
- Must be a polished, responsible, energetic team player
- Superior prioritization, time management, attention to detail, and multi-tasking skills
- Must be proactive, take initiative
- Ability to remain calm under pressure
- Ability to work independently as well as within a team
- Ability to handle multi-line phone system and juggle several tasks at once
- Proficient understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at times
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