Established Law firm in Boston is hiring a highly organized and detail-oriented Executive Assistant to join their team. Ideal candiate will have Trust and Estates experience or strond Client service experience.
This person will be providing administrative support to our team, helping attorneys prepare for client meetings, and will assist in ad hoc projects as needed.
Firm offers great benefits and three days working from remote! This is great oportunity to utilize your skills and transition into the legal industry.
Responsibilities :
- Provide administrative support to the team, including managing complex calendars, handling expense reports, and coordinating travel logistics.
- Gather relevant information from a variety of sources for team as needed.
- Assist with marketing projects as needed, such as preparing presentation materials for clients, updating website, and managing email campaigns.
- Utilize QuickBooks to track expenses, invoices, and payments
- Maintain accurate records of client information and transactions
- Perform general administrative duties such as answering responding to emails, managing office supplies, and filing documents
- Assist in planning large conferences, including scheduling, catering, and other logistics.
Experience :
- 7+ years of Executive support or legal administrative experience
- Ability to display initiative, organization, and attention to detail
- Ability to communicate with clients professionally, handling confidential information with discretion
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent customer service skills with the ability to communicate professionally and courteously
- Proficient in Microsoft Office
- Familiarity with QuickBooks or other accounting software is a plus
- Experience in calendar management and travel coordination
This is a full-time position offering competitive compensation. If you are a motivated individual looking to gain hands-on experience working with a small team, we encourage you to apply!
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