GENERAL DUTIES
Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments;
related duties may be assigned as
needed.
Maximum tenure for any employee in this hourly position is 1040 hours per year.
Performs routine clerical work; may answer and attend to telephone calls; maintain records,
operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,
act as messenger, and perform related tasks as required.
Types letters, memoranda, charts, and similar materials.
Acts as cashier.
Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and / or distribute and collect physical education equipment.
Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
May operate computers, computer software, and other electronic equipment in performing assigned tasks.
CONTRACT TITLE
College Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
The Office of Fellowships and Financial Aid is responsible for providing in excess of $51 million in financial aid for students attending three CUNY colleges : The Graduate Center, The Craig Newmark Graduate School of Journalism, and the School of Labor and Urban Studies.
Our office is responsible for administrating the Graduate Center’s Student Emergency Grant program. We receive approximately 150 applications per year and fund approximately 100 of those requests.
The Office of Fellowships and Financial Aid is seeking the part-time assistance of two College Assistants to provide administrative support to the office.
The College Assistants will work 20 hours per week (2-3 days, Monday through Friday, 9am to 5pm).
Reporting to the Executive Director, duties include but are not limited to :
Collecting and preparing emergency grant applications for committee review.
Notifying students of emergency grant committee decisions.
Collecting documents from grant recipients to allow for payment.
Preparing payment requests for Executive Director’s approval.
Working with Business Office to ensure timely payment of funds.
Assist with responding to donor requests for information and annual reports.
Other duties as assigned.
MINIMUM QUALIFICATIONS
Must demonstrate sufficient skills to perform the duties of the assigned tasks.
OTHER QUALIFICATIONS
Preferred Qualifications :
Demonstrated ability to work effectively and collaboratively with others.
Excellent customer service and organizational skills.
Excellent verbal and written communication skills.
COMPENSATION
$ per hour
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification.
Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits.
Health benefits are also extended to retirees who meet the eligibility criteria.
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