Assistant Project Manager - Commercial Construction

Job Title : ASSISTANT PROJECT MANAGER

Department : PRODUCTION / OPERATIONS

Job Scope :

An Assistant Project Manager holds a supporting role in working with the project team, holding responsibility of working the project from inception to close with detailed knowledge of each project phase and process.

The Assistant Project Manager is the central hub of communication for the entire project team, including owner, architect, engineer, subcontractors, project manager and superintendent.

The most critical role of the Assistant Project Manager is that of information exchange. He / she makes sure all questions are answered and all those answers are distributed to the team in the field and to the owner representatives.

Essential Functions :

• Assist Project Managers, Superintendents, and Operations
• Log, Transmit and Distribute Submittals
• Maintain RFI Logs
• Assist with Production and Distribution of Owner Correspondence
• Coordinate the subcontractor maintenance of As-Built Documents
• Adhere to Quality Assurance practices
• Monitor Productivity Tracking
• Assist Project team with Subcontract Administration through DocuSign / Procore / Sage software
• Work with Project Manager to develop skills working toward becoming a Project Manager
• Provide Document Control
• OAC Meeting Agendas and Minutes
• Customer / Client
• Project Startup
• Project Closeout
• Quality

Knowledge, Skills and Abilities :

• Strong written and oral communication skills
• Strong interpersonal skills
• Strong negotiating skills
• Strong computer skills, emphasis on Microsoft Office, Microsoft Project, Procore, Sage
• Dispute Resolution
• Financial and Job Cost Accounting Knowledge
• Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency

Education and / or Experience :

Bachelor’s or Master’s Degree in Construction Management or equivalent is preferred.

Minimum of three years of verifiable experience and be computer literate.

Experience with Procore and Microsoft Office (Excel, Word, Project and Outlook) is also preferred.

ESSENTIAL DUTIES

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Airline and automobile travel may be required
• Work in an office and field environment
• Must be able to lift 25 pounds
• Must be able to sustain posture in a seated position for prolonged periods of time
• Overtime may be required to meet project deadlines
• Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines

Work Environment :

When not in the company headquarters office, the work environment characteristics described here are representative of those the employee may encounter while performing site visits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing onsite duties of this Job, the employee is regularly exposed to wet and / or humid conditions;

moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat.

The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually loud.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.