Assistant Director, Faculty Affairs, School of Business

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Job Description Summary

Overview

The Wake Forest University School of Business is seeking qualified candidates for the role of Assistant Director, Faculty Affairs.

This critical role is responsible for supporting the Chief Academic Operations Officer, Senior Associate Dean for Faculty & Research, and Area Chairs in the execution and provision of faculty operations and services.

The Assistant Director, Faculty Affairs uses discretion, judgment, and knowledge to facilitate Academic Operations' activities.

Job Description

About the Role

Essential Functions :

• Independently manages the evaluation process (i.e., scheduling, monitoring, and reporting) for all School of Business courses.
• This includes generation of any customized reports for individual courses; production of Schoolwide end-of-semester and end-of-year reports;

calculation of program-specific and path-specific benchmarks; and analysis of enrollment vs. completed evaluation indices and trend data.

As part of the annual teaching assignment process, assists with the creation of course and exam schedules and associated classroom allocations for all on-ground (i.

e., Charlotte and Winston-Salem campuses) and online courses to meet School and program goals, as well as to ensure optimum use of buildings and equipment.

• Prepares and distributes faculty correspondence and materials related to annual compensation, summer research funding, honorary title appointments, service assignments, and similar activities.
• Assists with the scheduling, reporting, analysis, and preparation of faculty annual review and contract renewal materials.
• Generates reports as needed for faculty efforts and related shared services ensuring accuracy of data and meeting deadlines.
• Maintains data integrity of in-house and University records, databases, and systems.
• Assists with School- and University-level accreditation reporting.
• As the School's Assurance of Learning (AoL) Coordinator, monitors and assists with faculty compliance, data collection, system administration, and accreditation reporting.
• Responsible for accurately processing and recording all faculty payments and independently monitors for budgetary compliance.
• Assists with special projects as identified by the Chief Academic Operations Officer and / or Senior Associate Dean for Faculty & Research.

Other Functions :

Performs other duties as assigned.

Required Education, Knowledge, Skills, Abilities :

• High school education or equivalent and five of upper-level administrative, office management, or related experience.
• Proficient in computer software skills (e.g., Word, Excel, PowerPoint, Google Drive / Calendar / Mail) and can easily negotiate the Internet.
• Ability to manage confidential information and demonstrate discretion and sound judgment.
• Ability to work effectively and collaborate with a broad spectrum of staff and faculty colleagues.
• High-level customer service proficiency.

Preferred Education, Knowledge, Skills, Abilities :

• Bachelor's degree with three years of related experience, or an equivalent combination of education and experience.
• Experience in a higher education / university setting, particularly in faculty operations.
• Experience with databases (e.g., Access, Tableau) and currently used School of Business tools (e.g., Digital Measures, Qualtrics, ExploranceBlue, Canvas, EMS, Workday, Coursedog).
• Strong interpersonal and communication skills in order to well-represent the office and its leadership.
• Writing proficiency and report design.
• Proactive project manager. Able to multi-task with competing priorities, suggest innovative and improved processes, and meet milestones and deadlines.
• Ability to prioritize and work independently while also recognizing and addressing the needs of the full team.
• Organized and comfortable in a highly fluid work environment, with the ability to plan ahead to maximize efficiency.
• Results-focused with an ability to answer often complex questions, seeking additional information as needed to perform assigned duties.

Application Deadline : August 30, 2024

Accountabilities :

Responsible for own work.

Physical Requirements :

Work primarily involves sitting / standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and / or fingers;

and assessing the accuracy, neatness, and thoroughness of the work assigned.

Environmental Conditions :

Climate controlled, office setting.

Additional Job Description

About Us

Wake Forest University

Wake Forest University is a private, coeducational institution dedicated to academic excellence in liberal arts, graduate, and professional education.

With over 5,400 undergraduates and 3,400 graduate and professional students, the student-faculty ratio is 11 : 1. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the Atlantic Coast Conference (ACC).

Since its founding, the University has adopted the motto Pro Humanitate, which is exemplified by a deep institutional commitment to public service and engagement with the world.

For more information, visit : https : / / about.wfu.edu / .

Wake Forest University is located in Winston-Salem, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina.

A family-friendly city with high quality schools, a wide selection of restaurants and shops, outdoor recreational activities, and numerous special events, it is known for its vibrant and thriving arts and innovation scenes.

Residents enjoy proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, and a very reasonable cost of living.

Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a small town.

For more information, visit : www.visitwinstonsalem.com.

The School of Business

The AACSB-accredited, nationally ranked Wake Forest University School of Business offers undergraduate academic programs in Accountancy, Finance, Business and Enterprise Management, and Mathematical Business as well as graduate programs encompassing the Master of Science in Accountancy (MSA, Online MAcc), Master of Science in Business Analytics (MSBA, on-ground and online), Master of Science in Management (MSM), and Master of Business Administration (MBA - on-ground, hybrid and online).

Courses are offered at the beautiful home campus in Winston-Salem, the Wake Forest University Charlotte Center, and / or online depending upon the chosen program.

Wake Forest University continues to rank as a top school for undergraduate business education (ranked #21 by Poets & Quants for Best Undergraduate Business Programs in 2022).

Wake Forest MSA students have earned the #1 CPA Pass Rate more than any other school in the past 20 years, and the MSA Program has been listed as a "Top 20 Program" by the Public Accounting Report.

For 2023, U.S. News & World Report ranked the part-time MBA Program #1 in North Carolina and #19 in the nation while The Economist ranked the MSM Program as #2 in Career Opportunities and #5 overall for 2021.

For more information about the School of Business, visit : https : / / business.wfu.edu / .

Farrell Hall and the Charlotte Center

Located on the main campus of Wake Forest University, Farrell Hall is an inspiring, four-level, 130,000-square foot structure featuring state-of-the-art technology and groundbreaking design to create an environment in which faculty-staff-student engagement and interaction thrives.

Located in the heart of uptown Charlotte near some of the city's most influential businesses, the 30,0000 square foot WFU Charlotte Center houses our on-ground and hybrid MBA Programs.

To learn more about careers at Wake Forest University, the Winston-Salem community and our other locations and entities, please visit our Career Site at https : / / hr.wfu.edu / careers /

Note :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform.

Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

Full time

Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform.

Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wa keForest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.

In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.