Full-time
Dental, Life, Medical, Vision, Simple IRA, Employee Education Program, Professional Development
Salary : $51,268 - $55,543
Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.
Overview
The Assistant Property Manager is responsible for assisting the Property Manager in the overall operations of the property.
Primary duties include ensuring efficient operations by overseeing vendor contracts and maintenance, lease administration, delinquency follow-up, invoice approvals, and assisting in the preparation of monthly reports.
The ideal candidate will have previous experience with a commercial property management company , be a team player, possess a strong value for providing exceptional customer service, have a broad administrative foundation, a keen eye for details, be well-organized, consistently meet deadlines, and enjoy handling multiple projects at one time.
Responsibilities
- Assist in coordination of maintenance and necessary services and follow up to ensure timely completion.
- Assist in solicitation and preparation of vendor bids and contracts. Monitor vendor performance and recommend modifications.
- Assist in rent collections, including following up on delinquencies, preparation of late notices, and assessment of late fees.
Track late payments and 3-Day Notices.
- Verify and code vendor invoices for payment.
- Conduct routine property inspections.
- Act as liaison between the Property Manager and tenants when the Property Manager is not available.
- Receive and take action on all complaints and services from tenants at assigned properties.
- Assist with preparation of annual budgets and CAM reconciliations.
- Assist in the preparation of monthly reports as requested.
- Assist Property Manager in coordination of tenant construction to ensure all rules and regulations are met and payments are processed with proper documentation if applicable.
- Assist with a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins and coordinate with tenants as necessary.
- Prepare lease abstracts for approval by Property Manager and Senior Property Manager.
- Coordinate marketing efforts as needed.
- Other duties as assigned.
- Up to 25% travel.
Qualifications
- High school diploma required; Bachelor’s degree preferred.
- Real Estate License preferred.
- 3+ years of related commercial real estate experience required.
- Proficiency in MS Word and Excel; property management software experience is a strong plus.
- Basic understanding of commercial leases.
- Strong organizational skills.
- Ability to prioritize workload.
- Strong customer service / tenant relations skills.
- Strong communication skills (oral and written).
- Attention to detail and accuracy.
- Ability to obtain a real estate license.
- Valid driver license and insurance.
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