Office Assistant/Receptionist

Job Description

Job Description

POSITION SUMMARY : The Office Assistant / Receptionist is responsible for answering a multi-line phone, greeting and assisting visitors, supporting Human Resources, and providing general administrative assistance where needed.

Pay range : $20.96 - $25.35

KEY RESPONSIBILITIES :

• Meet and greet all office visitors, ensuring they are directed to the appropriate person.
• Answer a multi-line phone and transfers calls to the appropriate person.
• Manages company cell phones, troubleshoots phones and updates the cell phone list. Maintains cell phone parts and accessories inventory.
• Process UPS World Shipper labels and packages.
• Update and manage front office equipment (fax, copier, laminator etc), including recycling of used toner and ink cartridges.

Laminates documents upon request.

• Coordinates service calls as needed.
• Maintains office / break room supplies, communicates with the coffee service, ordering when necessary.
• Prepares weekly staff news bulletin locating and consolidating information from Media, Public Relations, Tasting Room, Human Resources and Sales Staff calendars.

Posts on bulletin board.

• Directs all general company e-mail messages on a daily basis.
• Distributes incoming mail
• Coordinate company raffles and potlucks
• Manages the postage machine, fills with postage when necessary and posts outgoing mail which may include driving to the post office at the end of the day.
• Maintains the birthday list, circulates birthday cards for signature and forwards to the employee.
• Coordinate temporary staffing needs between supervisors and temporary agencies
• Organize pre-employment screenings for candidates.
• Manages company vehicle log / keys
• Waters all office plants
• May work on other duties / projects as needed.
• Assists other departments on a regular basis

QUALIFICATIONS :

• Must be able to work the following schedule : Monday Friday 8 : 00AM-4 : 30PM
• 1-2 years general office experience required
• Some college level coursework a plus
• Excellent customer service skills
• Ability to multi-task and prioritize
• Computer skills required : Word, Excel and Outlook
• Must be able to operate a multi-line phone, copier, and calculator
• Travel requirements : Limited to local; valid driver’s license and ability to be insured by the company’s insurance provider.
• Bilingual preferred

Physical Requirements :

Must be able to sit, work on a computer, and use a phone for up to 8 hours / day. Must be able to stand, bend and lift 55 pounds occasionally.

The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential duties and key responsibilities of this position.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and key responsibilities.