Project Manager-Space Planner- Washington, D.C.

Job Description

Job Description : n nJob Title : Project Manager-Space Planner Job Type : Full-Time / Exempt Location : Hybrid (Washington D.

C.) FTA Compensation / Salary : $110-$130K Authorization Status : Must be Authorized to Work in the U.S Clearance Requirements : Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)About Aleto Aleto specializes in federal property management, space planning, and facility management.

Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country.

We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values : Accountability, Ingenuity, Reliability, Service, and Stewardship.

This is what sets us apart from our competitors. Our Mission, Vision, and Purpose : Aleto is committed to helping federal agencies improve their workspaces.

We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical / dental / vision, and a 401(k) with employer match.

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications.

We are committed to building an inclusive culture, and encourage you to leap with confidence and apply you may be exactly who we've been looking for Aleto is an Equal Opportunity Employer.

What we are looking for Aleto Inc. is seeking to hire a Project Manager-Space Planner to provide support for space planning, design, and related analytical services to the client's managed lease or owned space to create useable areas.

Work includes significant project management responsibility. Expert knowledge of the function and responsibility for the development of work plans or implementation strategic direction;

discerns priorities in conjunction with the COR, program / project manager, and the accounts director - assists in the development of the day-to-day tactical plan for the project or team.

Ensures accomplishment of projects as assigned by the program / project manager and client. This position will be Hybrid with Onsite requirements at the Washington D.

C. Agency HQ. Some travel may be required.Interview Process If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone.

The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client).

Project Manager-Space Planner -Essential Job Duties Duties may include the following. Other duties may be assigned. Supporting all aspects of project management including but not limited to stakeholder matrices, project schedules, project timelines, and mapping, and following up on project deliverables.

Follow-up with the client agency and General Services Administration program offices on outstanding requests.Assist in the preparation of budget and project funding documents.

Attend all project meetings virtually or in person and take meeting minutes to share with the team.Creating and delivering presentations and written products to varying levels of leadership.

Assist in the development of checklists, Standard Operating Procedures (SOP), and other tools to ensure steps are not missed in the regional or HQ projects.

With guidance assist in the updating of facilities orders and directives. Creating and delivering regular weekly status updates of all Regional and HQ projects.

Provide project management support on the preparation, coordination, and review of new and existing client agency Directives, Orders, SOPs policies, and organizational changes.

Prepare action memorandums, policy documents, and briefing materials for senior management review and approval. Assist in the coordination and review of internal directives / orders amongst the Executive Management Team (EMT), Policy Review Team, Policy Council, and client agency program offices, coordinating comments, proposing resolutions, and preparing a final submission in the client agency’s Electronic Document Management System (EDMS) for approval to the Administrator.

Maintain and control the directive numbering system for tracking purposes in SharePoint. Assist client lead on client agency’s organizational evaluations and assessments in response to proposed agency re-organizations.

Update the internal and external SharePoint site as needed, as well as maintain the archival documentation for all client-agency directives.

Assist in the development of an updated SOP specifically for client-agency reorganization guidance. Attend all meetings, and provide meeting notes and next actions needed.

Prepare and present training agency-wide. Support client agency with all activities related to addressing the Paper Reduction Act.

Conduct reviews of all client space assignments to verify effective space utilization and identify the requirements and opportunities for changes.

Assist with the planning & development, execution, and close out of interior projects to contribute to the client's brand and workplace innovation strategy including but not limited to : SchedulingEstimating / BudgetingDeveloping Scopes of WorkReviewing and responding to submittals and requests for information (RFI)Developing design intent drawingsReviewing and responding to change order requests;

andOverseeing Administration, Construction Management, transfer of documentation, and turnover to building O&M and branch staff Coordinate with other client personnel and external vendors / contractors to ensure delivery of a successful project space documentation and data is accurate and conform to the client’s design / software standards.

Maintain thorough records and report periodically, as required, on project status, risk, and progress.Facilitate and coordinate government agency furniture planning and installation, including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management following the agency’s space policy and contracts.

Conduct design and construction meetings with clients to review contract documents and drawings, furniture specifications, space plans, and finish selections.

Participate in meetings as required for project coordination with Architects, Engineers, AV / IT, General Contractors, Project and Building Management staff, and other stakeholders.

Review all project documents for compliance to plan, budget, schedule, etc., and raise concerns or flag issues to agency staff.

ALETO JOB DUTIES SECONDARY JOB DUTIESCompliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, clocking in and / or entering time daily, submitting expense reports, providing monthly progress reports, etc.

Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog / feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.

Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education / Experience : Must be able to obtain an active HSPD-12 public trust credential.U.S. CitizenshipBachelor’s degree in Architecture, Engineering, Interior Design, Construction Management, or Facility Management 7+ years of related experience in delivering Architecture, Construction Management, Interior Design, Furniture, or Facility Management professional services, including demonstrated success as the lead project manager on several projects of $500,000 and / or 50,000 RSF minimum.

General knowledge of commercial and government workplace design, including GSA space assignment policy and BOMA space standardsAbility to read and understand construction documents and blueprints.

Ability to understand and apply OSHA and ADA requirements, and all building and safety codes.Relocation and / or Decommissioning experience a plusPMP, CCM, CACM, or CFM credentials are a plus.

Familiarity with the Paper Reduction Act is a plus Technological Skills : AutoCAD, RevitMS Project, Primavera, or equivalentePM software such as Kahua or equivalentProficient in Microsoft OfficeProficient in Google WorkspaceAbility to learn new planning, drawing, design, and specification software.

Experience with IWMS software desired; experience with FM : Systems software a plus Required Knowledge and Skills : Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.

Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.Highly developed interpersonal and customer relationship management skills Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.

Ability to communicate with a variety of people, both internal and externalAbility to work collaboratively in a team environment.

Ability to initiate and follow through on work independently.Ability to work in a fast-paced environment.Excellent time management and prioritization skillsStrong multi-tasking abilitiesAbility to adapt to changing priorities.

Excellent organizational skills and attention to detailAbility to meet assigned deadlines.Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.

Proven risk management skills, both financial and programmaticKeen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.

Strong ethics and sound judgmentDemonstrated ability to make important decisions under pressure.Proven ability to develop and maintain a positive team environment.

Other : Highest level of integrity managing confidential informationWhat We Offer : Benefits and Perks At Aleto, we recognize that our employees are our most valuable assets.

We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week : Medical, Vision and Dental Insurance : Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.

Pre-Tax Savings Accounts The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available.

Disability Insurance : Company-paid short-term and long-term disability insurance.Life Insurance : Company-paid life insurance coverage.

Paid Time Off : Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year.

In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. Retirement Plan : Aleto offers full-time employees a 401(k) qualified retirement plan.

The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

Professional Development After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto’s Education Reimbursement Program.

The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.

ENVIRONMENT AND PHYSICAL CONDITIONS The environmental factors and / or physical requirements of this position include the following : While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations;

and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-20 pounds.

Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard.

The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices.

The employee interacts in close spaces and frequently with other workers, vendors, and clients. May be in situations that require conflict resolution.

The position works in an office environment with artificial light and air. If you have questions or need additional assistance please contact us at talent@aletoconsulting.

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