PURCHASING BUYER III

Job Description

Job Description

Purchasing Buyer III

FLSA status : EXEMPT

Department : Finance

Division : Purchasing

General Duty Statement

The Buyer III performs advanced procurement activities for the acquisition of goods, services, equipment, and supplies for various departments within the municipality.

This role ensures compliance with applicable laws, regulations, and internal policies while focusing on obtaining the best value for the municipality.

The Buyer III is also responsible for contract management, vendor relations, and supervision of lower-level purchasing staff.

This position may also assist in the development of procurement strategies and provide expertise in complex purchasing activities.

Supervision Received

Works under the general supervision of the Purchasing Manager.

Supervision Exercised

May exercise technical supervision over lower-level support, technical, or professional staff.

Typical Duties

• Manage the procurement process for a variety of products, services, and equipment, ensuring cost-effectiveness, quality, and timely delivery.
• Prepare and issue solicitations such as Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations for Bids (IFBs) in compliance with municipal policies.
• Analyze and evaluate bids, proposals, and quotes, ensuring compliance with legal and regulatory requirements.
• Negotiate pricing, terms, and conditions with vendors and service providers.
• Oversee the execution of contracts and agreements, ensuring adherence to guidelines and regulations.
• Develop and maintain strong relationships with vendors to ensure the continuous supply of goods and services.
• Evaluate vendor performance, addressing any issues related to quality, delivery, or contract compliance.
• Conduct cost-benefit analyses and market research to support procurement decisions.
• Provide guidance and training to lower-level staff, helping to develop procurement best practices.
• Collaborate with department heads and finance teams to align procurement activities with budgetary constraints.
• Maintain accurate procurement records, including contracts, purchase orders, and vendor information.
• Prepare reports on procurement activities, including cost savings, vendor performance, and contract compliance.
• Participate in cross-functional teams and committees to provide procurement expertise.

Competencies (Not listed in order of importance)

Technical Expertise

• Strong knowledge of procurement laws, regulations, and best practices.
• Proficient in procurement software and systems.

Decision Making and Problem Solving

• Ability to analyze and evaluate bids and proposals.
• Excellent critical thinking skills for resolving vendor-related issues or procurement challenges.

Communication

• Strong verbal and written communication skills, including the ability to clearly explain procurement processes to non-experts.
• Experience negotiating with vendors to secure favorable terms and conditions.

Teamwork, Leadership, and Management

• Ability to work collaboratively with colleagues, departments, and external partners.
• Provides guidance and supervision to junior purchasing staff, ensuring proper procurement processes are followed.

Customer Service

• Ensures internal customers receive timely and cost-effective solutions for their purchasing needs.
• Acts as a liaison between vendors and municipal departments to resolve conflicts and improve vendor performance.

Requirements

• Education : Bachelor's degree in Business Administration, Finance, Supply Chain Management, Public Administration, or a related field.
• Experience : At least 5 years of procurement or purchasing experience, preferably within a government or municipal setting.
• Certifications (preferred) : Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or equivalent certification.

Skills

• Strong negotiation and contract management skills.
• Familiarity with federal, state, and local procurement regulations.
• Proficiency in procurement systems and software.
• Proficiency in project management and software.

Supplemental Information

• Physical Requirements : Ability to work in an office environment with standard demands such as prolonged sitting, computer use, and occasional travel to supplier locations.
• Work Environment : Primarily office-based, with occasional field visits to vendors or municipal sites. Must be able to manage multiple priorities and meet deadlines in a demanding environment.
4 days ago