Office Assistant
Job Description
Job Description
We are offering a contract employment opportunity for an Office Assistant in Englewood Cliffs, New Jersey. This role operates in the industry and involves a variety of clerical duties.
You'll have the opportunity to develop your skills in areas such as planning, filing, and managing office supplies.
Responsibilities :
- Assist in the planning and execution of office functions, such as organizing celebrations for monthly birthdays
- Order office supplies and conduct quarterly reviews of supply pricing to ensure cost-effectiveness
- Maintain and update an office calendar to ensure smooth operations and scheduling
- Contribute to the creation and distribution of an annual newsletter, keeping office personnel informed and engaged
- Handle physical and electronic filing of documents, ensuring accurate record keeping
- Execute shredding of unnecessary documents to maintain office cleanliness and organization
- Assist in reviewing and negotiating the renewal of office contracts
- Oversee the care of office amenities like feeding the fish
- Undertake the distribution and signing of birthday cards to foster a positive office environment
- Manage the reconciliation of the FedEx bill to ensure accurate accounting
- Proficiency in performing clerical duties such as typing, copying, and managing correspondence
- Experience in ordering and maintaining office supplies
- Demonstrated ability in planning, organizing, and prioritizing administrative tasks
- Familiarity with filing systems and procedures, including electronic and physical records management
- Knowledge of document shredding procedures and equipment
- Ability to manage and maintain an office calendar, including scheduling appointments and meetings
- Excellent interpersonal and communication skills
- Strong attention to detail and problem-solving abilities
- Proficiency in using Microsoft Office Suite and other office software
- Ability to work independently and as part of a team
- High school diploma or equivalent education level
- Prior experience in a similar role is preferable.
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