Office Assistant

PrideStaff
Nashville, Tennessee

Job Description

Looking for a versatile Office Assistant to join our team in the Nashville area, contributing to a welcoming and inclusive workplace environment.

This hands-on role encompasses a diverse range of responsibilities aimed at ensuring the smooth operation of our office and providing exceptional hospitality services to our visitors and employees.

Key Responsibilities

  • Reception & guest services
  • Efficiently manning the reception desk, serving as the first point of contact for visitors and callers.
  • Warmly welcoming and assisting visitors, ensuring their experience aligns with our standards.
  • Managing visitor sign-in procedures, adhering to security protocols while maintaining a friendly atmosphere.
  • Handling incoming mail and deliveries promptly and accurately.
  • Managing the main phone line with a high level of professionalism, ensuring all calls are handled with care and efficiency.
  • Promptly addressing inquiries from clients and employees, fostering a culture of open communication and support.
  • Providing hospitality services for client meetings, including refreshments, snacks, and catering.
  • Maintaining the cleanliness and presentation of our workplace to create an environment that is inviting and accessible to all.
  • Conference room management
  • Efficiently managing meeting room calendars and scheduling appointments with attention to detail and accuracy.
  • Communicating with colleagues to confirm meeting details, address special requests, and coordinate logistics, including catering, audiovisual equipment setup, and room configuration.
  • Maintaining organized records of meeting room bookings and client appointments.
  • Operations
  • Collaborating with Head of Operations to address any reception or office-related issues or concerns.
  • Opening and closing the office with attention to security and safety protocols.
  • Proactively identifying and reporting any health, safety, or security concerns to Operations.
  • Flexibly handling additional tasks as assigned by Operations & HR to support the overall functioning of the office.
    • 8 hours ago