Office Assistant 2 (NY HELPS)

Minimum Qualifications MINIMUM QUALIFICATIONS :

COMPETITIVE MINIMUM QUALIFICATIONS :

You must be reachable for appointment on the current Civil Service eligible list used for filling this title.

NON-COMPETITIVE MINIMUM QUALIFICATIONS :

One year of clerical experience.

PROMOTIONAL QUALIFICATIONS :

One year of permanent competitive of 55-b / 55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

Qualifying titles are available here. / examannouncements / announcements /

70.1 TRANSFER QUALIFICATIONS :

One year of permanent, contingent permanent, or 55 B / C service allocated to a Grade 6 or higher deemed comparable to an Office Assistant 2 by the Department of Civil Service.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website : https : / / / cmo / gotit /

REASSIGNMENT QUALIFICATIONS :

Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B / C service as an Office Assistant 2.

55 B / C QUALIFICATIONS :

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and / or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service, / rp55 / , and be able to provide it to the Human Resources Office upon request.

Non-Competitive Promotion (NCP) - NOTE : If three or fewer qualified and interested promotional candidates respond to this notice, the agency may, at is discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.

7 of the Civil Service Law. To qualify, you must be a current OPWDD employee and have one year of service as an Office Assistant 1.

Additional :

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES :

Under the supervision of Human Resources Specialist 1, the incumbent will independently perform the following duties :

• Greeting, assisting visitors & providing general information.
• Provide assistance to Direct Support Assistant’s Interviews.
• Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed.
• Complete and distribute appointment / exits and status change letters.
• Request and track required references and documentation for candidates’ onboarding files.
• Provide assistance in recruitment and processing onboarding of all staff.
• Assist in preparing employment packages and organize personal history folders.
• Will assist in updating and maintaining direct support assistant database.
• Scheduling Employee Health Services (EHS) appointments for potential DSA hires.
• Will act as backup to with entering all transactions for the agency into NYSTEP, PAYSERV and TIMES SYSTEM.
• Track and ensure employee’s professional credentials are current.
• Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders.
• Other duties as assigned.

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