Office Manager (Dental)

Mirror Image Dental is looking for an Office Manager to join our team!

The Office Manager is responsible for overseeing the general administrative functions of the office.

Ideally, the candidate will have prior administrative experience working in an office supporting multiple levels of employees.

He / she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills.

The ideal candidate has a healthy initiative and can anticipate needs.

This is especially true, as this practice is a dental startup.

As such, the candidate must be flexible in their role.

This is because the clinic will be operating under only a few staff members until the schedule builds and additional teammates can be recruited.

Responsibilities :

• Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed.
• Deliver or order food or drinks as needed for events.
• Manage – Organize company events, meetings, and conferences.
• Supervise, monitor and delegate work to administrative staff as needed.
• Create a system for the team to be able to locate and review any files or records.
• Organize onboarding programs for new employees.
• Create and maintain the office budget.   Coordination – Arrange and book travel and accommodations.
• Respond to correspondence, complaints and inquiries.
• Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.
• Insurance - Clear understanding of dental insurance, coverage, and communication with insurance providers.
• Must be strong and independent in this role, as we will have others relying on you for support and / or training (treatment coordinator).
• Compliance - Oversee and ensure office compliance with OSHA, HIPPA, and other dental related bodies (with Doctor assistance).
• Monitoring must be done daily and recorded in specified logs / binders.

Requirements :