Event Coordinator

Event Coordinator

Under the general direction of the Redevelopment Director, develops and coordinates logistics associated with implementation of community events, festivals, and programs to promote economic development, a sense of community, and the quality of life in the City of Midvale.

Supervisor : Redevelopment Agency Manager

Position(s) Supervised : None. Oversee Volunteers

Essential Job Functions :

• Plans and organizes assigned City and RDA events, which may include but are not limited to Los Muros On Main Mural Festival, Harvest Days, Trick or Treat on Main Street, and Light Up Main. This includes organization, budgeting, contracting, scheduling, advertising, coordination of staff and volunteers, setup / take-down, and all other functions associated with event planning and operations.
• Provides coordination of the technical needs of City and RDA events including administering contracts, purchasing materials, obtaining necessary permits, arranging security and parking, and soliciting vendors and sponsors.
• Coordinate event and program use with appropriate facility manager.
• Work with City and RDA staff to fully understand and provide input on facilities, venues, and locations of events and programs. This includes providing input on improvements, maintenance and best practice of facility and venue management and operations.
• Work closely and maintain positive working relationships with Parks, Public Works, Police, Fire, and other city departments to coordinate event needs.
• Actively recruit businesses and organizations to provide sponsorship and marketing of city events and programs.
• Work closely with other outside agencies and citizen groups to coordinate events. Build and maintain positive relationships within the community to facilitate more community participation and highly successful events.
• Facilitate an environment that encourages interdepartmental cooperation.
• Plan, market, implement and evaluate community events and programs.
• Implement programs within approved budget guidelines and assure cost recovery targets are achieved.
• Manage community events and program registration, participation and completion using available software and online programs.
• Meet performance standards established with the employee's manager.
• Job attendance is required, except for authorized leave.
• Performs other duties as directed (duties are not limited to those listed above).

Additional Functions :

Exempt Status While the schedule of the employee in this position is flexible, the following is expected to ensure availability and coverage within the department and duties are accomplished :

Minimum Qualifications :

Special Qualifications :

Knowledge, Skills and Abilities :

Working Conditions : Employee(s) in this position generally performs both in the office and on-site. Non-traditional working hours are required. Tasks require a variety of physical activities, such as walking, standing, stooping, sitting, reaching, lifting, etc. Talking, hearing, and seeing are essential to the performance of the job. Common eye, hand, and finger dexterity exist. Mental application makes use of memory for details, verbal instructions, emotional stability, critical thinking and creative problem-solving. Frequent local travel required in normal course of job performance. Periodic exposure to weather extremes.

This job is contingent upon successful completion of a drug test and a thorough investigation into your background, references, employment record, driver's license record and other matters related to your suitability for employment. In accepting this job offer with your signature below, you hereby authorize us to contact persons, schools, current employer (if applicable), and previous employers and organizations to obtain any relevant information regarding current and / or previous employment, and release all persons, schools, and employers of any and all claims for providing such information. Any misrepresentation or omission of facts may result in rejection of this job offer, or if hired, discipline up to and including dismissal.