Office Manager

Office Manager

Our people are the heart of our business. As the world’s largest provider of thermal processing services, Bodycote employs thousands of highly skilled staff around the globe, some of the best engineers, scientists, and technicians in the industry. Come join our team!

Summary :

This role is a direct report to the General Manager and a member of the plant leadership team for our Arlington, TX heat treat plant.

The Office Manager is responsible for the administrative, financial, human resources, and customer interaction tasks for the plant in partnership with the Shared Services office and local management.

This role will manage multiple projects with multiple deadlines in a busy plant office.

Major Responsibilities :

Support accounts receivables with a centralized Shared Services Team. The Office Manager provides information as needed to the central Account Receivables (AR) Shared Services team, and manages days’ sales outstanding.

Uploading Accounts Payables batches.

• Partner with the plant management team to create and submit purchase orders (PO) in the ERP system, for ordering goods and services and validating budget limitations and account allocation.
• Be responsible for the timely and accurate submission of weekly employee time records via the payroll system to Employee Services.

Review UKG for missed punches and alignment with labor plan - manage attendance. This includes managing and tracking Paid Time Off (PTO), holiday pay, bereavement, jury duty, and other types of leave.

• Ensure planning, monitoring, and appraisal of employee work performance. Provide guidance to managers with regard to the disciplinary process, scheduling management meetings with employees, resolving employee grievances, counseling employees, and leadership.
• Be responsible for all in-house human resources duties such as : initiating the recruitment of hourly hires, onboarding, orientation, terminations, training and benefits including open enrolment, leave of absence, workers compensation management, employee inquiries, etc.

Ensure that appropriate documentation is forwarded to either Regional Human Resources Business Partners or Employee Services.

We are seeking candidates with the following qualifications :

• This position must satisfy ITAR compliance requirements, therefore candidates must be U.S. Citizens or Permanent Resident Card Holders.
• Education : A two-year associate degree or equivalent experience is preferred.
• Experience Necessary : Five years in general office, accounting, and finance acumen.
• Familiar with applicable employment laws. Must possess or acquire extensive knowledge of Bodycote policies, practices, and procedures.

Proficient in ERP and database systems.

High proficiency with Microsoft Office Excel, Word, Outlook, etc. Experience with ERP systems is required.

Bodycote has a longstanding commitment to provide a safe, quality-oriented, and productive work environment and for these reasons, all applicants in the United States who receive a conditional offer of employment must undergo a drug screen before employment begins.

EOE / Minority / Female / Disabled / Veteran

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