Job Description
Job Description
We are in search of a Receptionist to join our team in Houston, Texas. This role is pivotal in ensuring smooth operation of our office by performing a variety of clerical and administrative duties.
The selected candidate will serve as the first point of contact for clients, visitors, and internal employees, maintaining a presentable and efficient reception area.
This role offers a contract to hire employment opportunity.
Responsibilities :
- Ensure the reception area is tidy and fully functional, equipped with all necessary stationery and material.
- Answer, screen, and direct incoming phone calls to staff and take messages.
- Greet and assist clients, visitors, and guests upon arrival, guiding them through the sign-in procedure as needed.
- Receive mail, documents, packages, and courier deliveries and distribute items appropriately.
- Assist in ordering and stocking office supplies, as well as kitchen and breakroom drinks and supplies.
- Serve as a "back-up" for other administrative assistants, assisting in additional administrative duties as needed.
- Liaise with the building management staff for any building-related issues.
- Coordinate restaurant reservations and food orders for business meetings.
- Assist in maintaining office machines such as copiers and shredders in working order.
- Administer company gifts for external partners and customers upon request.
- Assist in coordinating company events.
- Possession of a minimum of one year experience in a receptionist role or similar
- Proficient in answering a multi-line phone system
- Demonstrable skills in providing excellent customer service
- Experience with data entry tasks
- Comfortable with email correspondence and able to draft professional emails
- Strong interpersonal skills and ability to communicate effectively
- Proficient in Microsoft Excel, Microsoft Outlook, and Microsoft Word
- Experience in organizing files, both physical and digital
- Ability to schedule appointments efficiently and accurately
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