Program and Operations Manager (Hybrid) - OUE Strategic Initiatives & Operations

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Job ID

270253

Location

Atlanta, Georgia

Full / Part Time

Full-Time

Regular / Temporary

Regular

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About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation.

We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths.

The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do :

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

• Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good;
• breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible;

and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Provide promotional, administrative, performance assessment, and financial / accounting services in support of assigned program(s) within a research center, academic unit, or other campus units of a school.

These functions may encompass a variety of activities related to program success including coordination of program marketing, program administration, program operations, and program development.

This position will interact on a consistent basis with : research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors.

This position typically will advise and counsel : research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors.

This position will supervise : NA

Responsibilities

Job Duty 1 -

Design / develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts.

Job Duty 2 -

Plan, schedule and coordinate promotional events.

Job Duty 3 -

Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, meeting arrangements and minutes, and document preparation.

Job Duty 4 -

Develop, analyze, reconcile and report financial data related to program operations.

Job Duty 5 -

Develop and maintain performance assessment tools applied in program review to measure and report progress.

Job Duty 6 -

Collaborate with internal and external entities to aid institutional or program support.

Job Duty 7 -

Perform other duties as assigned

Required Qualifications

Educational Requirements

Bachelor's Degree or an equivalent combination of education and experience

Required Experience

Four to six years of job related experience

Preferred Qualifications

Responsibilities

Coordinates primary administrative support for Sr. Director (maintains calendar, assists with meeting planning and support, travel arrangements, and other admin duties);

coordinates administrative; event / meeting planning, purchasing, and related support to OVPUE staff.

• Manages search processes (serves as search support) for leadership searches (Director / Exec Director; Assoc. / Asst. Director (coordinates procedure guidelines for OUE searches).
• Oversees staff welcome and onboarding / offboarding processes; works with the Asst. to the VPUE to plan new staff meetings w / OVPUE;

new staff semester welcome lunch w / VPUE; and regular OVPUE lunch / coffees for new staff.

• Oversees Staff Engagement initiatives for OUE; Serves as ex officio / committee support for Employee Engagement & Culture Committee.
• Manages OUE-sponsored staff / faculty awards process.
• Manages OUE's external review process (e.g., external visit planning, coordinating travel, and related duties).
• Develops and implements plan for staff work anniversaries and other celebrations.
• Plans OUE town halls and other staff appreciation and recognition events.
• Plans OUE holiday and other events.
• Generates content for social media and newsletter and other OUE publications to support staff engagement and development.
• Serves as back up for executive support to VPUE as needed (travel, calendar).

Preferred Education :

Master's degree in business administration, Higher Education Administration, Student Affairs, Leadership Development, or a related field strongly preferred

Preferred Qualifications / Skills :

• Event planning experience
• Outstanding organizational skills and ability to prioritize and multi-task in a fast-paced environment
• Professional experience in a research university setting
• Advanced MS Office knowledge and skills : Spreadsheeting, Power Point, Document Management
• Advanced written and oral communication
• Project Management

Preferred Qualifications

About the Office of Undergraduate Education (OUE)

Under the leadership of the Vice Provost for Undergraduate Education, the Office of Undergraduate Education (OUE) challenges students to become accomplished learners who can make meaningful connections among work, study, and community.

We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after.

We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit www.oue.gatech.edu .

Note on Working Time

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice.

The first 3-6 months of employment are fully in-person / on site. Following this, some telecommuting will be available in accordance with OUE's guidelines.

We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

Georgia Institute of Technology is committed to recruiting and retaining top talent and fostering a sense of community where all have an opportunity to grow, develop, innovate, and thrive.

That commitment is embedded in our operations and reinforced in the Institute's values set forth in our strategic plan : students as our top priority and we strive for excellence, thrive on diversity, celebrate collaboration, champion innovation, safeguard freedom of inquiry and expression, nurture the well-being of our community, act ethically, and are responsible stewards of our resources.

Knowledge, Skills, & Abilities

SKILLS

This job requires working knowledge of research program promotion and administration. Included are skills in development and administering program assessment tools, marketing, and financial analysis and reporting.

Also required are skills in planning, organization, spoken and written communications, scheduling and customer service. Use of office and specialized computer applications and databases are required.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Equal Employment Opportunity

EEO Statement

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and / or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.

This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

Job Grade : A8

Salary Range $53,687 - $73,016

Salary will commensurate with experience and education.

Background Check

Successful candidate must be able to pass a background check. Please visit http : / / policylibrary.gatech.edu / employment / pre-employment-screening