Outreach Administrative Assistant
Posting Details
Posting Details
Posting Number
S12423P
Working Title
Outreach Administrative Assistant
Department
Franklin-School of Music
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.
uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.
Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College / Unit / Department
College / Unit / Department website
Posting Type
External
Retirement Plan
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full / Part time
Part Time
Work Schedule
Additional Schedule Information
M-F 8-5 Flexible during traditional work hours.
Some evening and weekend work is required
Advertised Salary
Commensurate with Experience
Posting Date
07 / 25 / 2024
Open until filled
Closing Date
Proposed Starting Date
09 / 01 / 2024
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.
Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.
More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.
usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.
usg.edu / policymanual / section6 / C2653 .
Position Information
Classification Title
Office / Clerical Lead
FLSA
Non-Exempt
0.75
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.
Preferred Qualifications
Requires technical knowledge in the field obtained through a 2- or 4-year degree. A degree or certificate in an arts-related program and / or familiarity with music- or arts-related outreach program operations preferred.
Position Summary
The Outreach Administrative Assistant oversees administration, billing, scheduling, hiring, and day-to-day management for the Outreach Program.
The HHSOM outreach programs reach hundreds of students and families each year. The primary vehicle is the Community Music School, which enrolls over 350 students in weekly lessons and classes each semester, and employs over 70 graduate students as teachers.
Outreach also includes our String Project, Summer Camps, and other events.
Knowledge, Skills, Abilities and / or Competencies
- Excellent interpersonal, organizational, and written and oral communication skills
- Keen attention to detail
- Strong problem-solving, analysis, and communication skills
- Demonstrated creativity, flexibility, and self-motivation
- Ability to exercise discretion with sensitive confidential information
- Ability to work with diverse populations within an academic environment
- Knowledge of MS Excel, Word, Outlook, Quickbooks, and Adobe programs
- Ability to work in a fast-paced environment with high demand
- Ability to interpret policies and procedures and effectively communicate these to both students and faculty and parents.
- Demonstrated leadership skills and the ability to work both independently and as part of a team
- Familiarity with social media platforms and marketing techniques
Physical Demands
Sit / stand for extended periods of time.
Is driving a responsibility of this position?
Is this a Position of Trust?
Does this position have operation, access, or control of financial resources?
Does this position require a P-Card?
Is having a P-Card an essential function of this position?
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
- Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
- confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;
and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.
Please visit the UGA Background Check website .
Duties / Responsibilities
Duties / Responsibilities
Registration and Billing
Manage the day-to-day transactions, communications, and traffic for all outreach programs.
Percentage of time
Duties / Responsibilities
Records Maintenance
Maintain all registration records, program for minors forms, scheduling, payments, etc.
Percentage of time
Duties / Responsibilities
Special event planning and scheduling
Room reservations, planning for dozens of public recitals, concerts, and other events each semester.
Percentage of time
Duties / Responsibilities
Marketing and Public Relations
Promotion of HHSOM Outreach programs through traditional and social media channels.
Percentage of time
Duties / Responsibilities
Miscellaneous
- Miscellaneous administrative duties as assigned.
- Assist with daily operations, arising situations and matters.
Percentage of time