Program Administrator- Grants and Program Operations

Position Summary

As a public charity created by Life Time, Life Time Foundation is dedicated to inspiring Healthy People, a Healthy Planet, and a Healthy Way of Life.

Through financial grants and direct action, we support Youth Nutrition by helping schools serve wholesome, nourishing, minimally processed food to students;

Youth Movement by championing physical movement programs that get children active and excited to move for life; and a Healthy Planet by supporting forestation and conservation initiatives, so everyone can live healthy, happy lives.

Unlike many other charitable organizations in which a portion of donations is consumed by administrative costs, % of every dollar donated to Life Time Foundation directly supports our mission because all administrative costs are contributed by Life Time, Inc.

For more information, visit Duties / Responsibilities

Grant Program Administration

• Collaborates with Sr. Program Manager to plan and manage Youth Nutrition, Youth Movement and Healthy Planet program strategy
• Administer the full lifecycle of grant management, including application, funding, compliance, and reporting.
• Manages grant management system (Salesforce) and maintains accurate records of grant applications, contracts, and reports
• Provides exceptional guidance and support to grant applicants and recipients (schools, local and national non-profit organizations)

Project Management : Club Giving and Team Member Engagement

• Leads Life Time club-centered program to support club communities across the country.
• Manages related grant efforts and provides guidance on funding criteria, partner outreach, and grant processing.
• Provides support for Life Time Team Member activation opportunities with Foundation programmatic partners (i.e. tree planting events and / or opportunities to inspire children to live healthy, active lives).

Support to Program Team

• Assists with Youth Nutrition pillar with related administrative tasks to support school food professionals across the country in the elimination of ingredients of concern from school meals
• Supports Program team with conferences and events by preparing and shipping necessary materials and resources, coordinating logistics, communicating with participants, note-taking, and attending meetings as needed
• Travel to conference and events across the U.S. to support the Foundation’s mission

Other Administration & Organizational Responsibilities

• Manages mail and email correspondence for Life Time Foundation as it relates to program initiatives
• Creates and edit documents as needed
• Other programmatic, project and operational duties as needed

Minimum Required Qualifications

• Passion for the Life Time Foundation mission to inspire Healthy People, Healthy Planet and a Healthy Way of Life, and deep connection with the Foundation’s values
• A strong commitment to valuing diversity and contributing to an inclusive working and learning environment
• Demonstrated excellence in relationship management and interpersonal skills : the ability to earn trust and work effectively with grantees and staff;

display superior judgment and diplomatic skills

• Responsive and committed to follow-through in a fast paced and rapidly moving environment
• Committed to excellence, friendly and self-motivated attitude, highly organized, detail-oriented, and collaborative professional
• Excellent written and oral communication skills
• Ability to work independently with minimal guidance and as part of a team
• Demonstrated ability to manage multiple projects at once in an entrepreneurial, collaborative environment
• Experience managing volunteers
• Proficiency in Salesforce or other grant management tools, Microsoft Office (Word, Excel, PowerPoint)
• Willingness to engage in continuous learning and training
• Ability to travel. Occasional evenings and weekends may be required with advance notice.
• Ability to lift objects up to 25 lbs. such as boxes with marketing materials and other equipment.
• Flexibility to handle job duties as assigned not covered in this job description

Education :

College degree or equivalent experience welcomed

Years of Experience :

• 3+ years of experience in K-12 public education systems or the non-profit sector
• 3+ years of grants management experience
• 3+ years of project or program management experience

Licenses / Certifications / Registrations :

n / a

Preferred Qualifications :

Personal dedication to living a healthy lifestyle

Experience working with Squarespace or another website management platform

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.