Accountant

Job Description

Job Description

Under the direction of the Controller, the Accountant position is responsible for various aspects of accounting including, but not limited to, maintaining general ledger accounts, processing accounts receivable and payable, administering all aspects of billing and collections, preparing journal entries and posting to general ledger, managing cash including receipts and bank reconciliation, preparing and filing quarterly State and Federal mandated returns, producing various accounting and financial reports, and maintaining accurate financial records and data.

Essential Duties :

Accounts Receivable, Payable Processing and Billing

• Prepare and issue premium invoices to member districts;
• Ensure all vendor invoices are paid accurately and timely;
• Verify terms and billing rates against contracts or master service agreements;
• Research and resolve invoice discrepancies and issues;
• Obtain appropriate approval, code invoices and prepare payment requests;
• Enter payments in accounts payable system;
• Create vendors in system and maintain vendor files;
• Assist with preparation and filing of 1099-Misc forms;
• Generate and send out member premium invoices and payment authorization forms;
• Process journal vouchers for members, coordinate and resolve any journal vouchers related issues;
• Ensure member districts comply with ASCIP’s payment policy by monitoring member account details for non-payments, past-due payments and send out delinquent notices to members; and
• Assist member districts with any questions or issues related to their premium invoices.

General Ledger and Bank Accounts Reconciliation

• Reconcile all assigned balance sheet accounts including accounts receivable, prepaid, fixed assets, accounts payable, and all other liability accounts on a monthly basis;
• Identity and research unusual transactions and prepare adjusting journal entries if needed;
• Prepare monthly financial statement supporting schedules;
• Reconcile all ASCIP’s bank accounts monthly and assist the Accounting Technician in reviewing member districts’ trust accounts;
• Identify stale-dated checks and work with third party administrators to void / reissue these check; and
• Ensure that all claim deductible accounts are adequately funded.

Budget Projection and Analysis

• Assist CFO and Controller with budgeting by preparing revenue and expense projections; and
• Analyze variance between budget to actual.

Maintenance of Financial Records and Data

• Maintain and organize vendor files and ensure that vendor information is accurate;
• Maintain accurate and well-organized financial records such as general ledger, check registers, journal entries, member payment authorization forms;
• Ensure that all supporting documentations are attached to journal entries; and
• Maintain up-to-date accounts payable and billing databases.

Other

• Prepare and file quarterly State / Federal mandated returns;
• Issue quarterly Safety Credit and Member Risk Management Fund statements;
• Prepare annual renewal questionnaires and collect exposure data from members for billing purposes;
• Assist with preparation of premium estimates for member districts;
• Prepare any ad-hoc financial reports; and
• Perform other related duties as assigned.

Skills / Qualifications :

Knowledge of :

• Application and use of accounting, claims and financial software, including but not limited to Microsoft Word, Excel, PowerPoint, and Access;
• Basic knowledge of Generally Accepted Accounting Principles (GAAP) & Government Accounting Standards (GASB); and
• Federal, State, and local laws pertaining to public agencies.

Ability to :

• Accurately maintain, process, and prepare accounting information and records;
• Demonstrate attention to details and good-record-keeping;
• Understand, analyze and interpret financial data and reports;
• Prepare accurate financial / statistical records & reports;
• Establish and maintain effective and cordial relationships with others, including member districts’ staff and ASCIP staff; and
• Communicate effectively, both orally and written.

Experience and Training :

Bachelor Degree in Accounting or Finance

A minimum of five years of professional experience in accounting and financial management

Company Description

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a mission driven organization that supports one of the largest risk-sharing pools, formed in 1985.

ASCIP provides liability, property, workers’ compensation, health benefits, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California.

Our philosophy of efficient operations and fiscal prudence has resulted in a net position of over $225 million in net position while enabling us to extend coverage to a student population of 1.

2 million and a total insured value in excess of $35 billion.

Company Description

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a mission driven organization that supports one of the largest risk-sharing pools, formed in 1985.

ASCIP provides liability, property, workers’ compensation, health benefits, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California.

r n r nOur philosophy of efficient operations and fiscal prudence has resulted in a net position of over $225 million in net position while enabling us to extend coverage to a student population of 1.

2 million and a total insured value in excess of $35 billion.