Business Office Manager

We invite you to join our growing team where we are innovators taking the senior lifestyle industry to new levels of quality.

Putting residents first is our passion and exceeding their expectations is our commitment. We operate best in class communities that are as comfortable as home, luxurious as a country club, and provide state of the art services in care.

Apply today and be a part of our team that exceeds resident expectations in every day in every way!

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

What can we offer you?

• Competitive wages
• Flexible Schedules
• Daily Pay
• Comprehensive Medical / Dental / Vision
• Life, Disability & other supplemental benefits
• 401(k) Retirement Plan
• Paid Time Off
• Employee Assistance program
• Recognition & Reward Programs
• Referral bonus program

The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

POSITION SUMMARY

• Coordinate and manage financial operations for the Community. Responsibilities include, but are not limited to : ensuring the proper implementation of sound internal controls;
• interfacing with the Executive Director and the Department Managers to effectively manage the budget and help identify financial areas which may need attention;

identify and implement procedures which will enhance the fiscal operations of the Community; generation and maintenance of accurate financial statements and accounting records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Prepare and monitor all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
• Oversee cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
• Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliation.
• Monitor and oversee the processing of accounts payable, specifically :
• Match invoices to purchase orders.
• Check for proper approvals and verify coding of invoices.
• Input A / P into the accounting system.
• Biweekly, submit a check preview report with the appropriate backup to the Executive Director for approval.
• Upon receiving Executive Director’s approval of the check preview report, run checks for vendors.
• Submit checks and appropriate backup to Executive Director for proper signatures.
• Mail checks to vendors.
• Ensure appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinate the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepare and enter journal entries and maintain appropriate sub schedules for Balance Sheet accounts including but not limited to :
• Accounts Receivables
• Prepaid Expenses
• Accrued Interest Receivables
• Investments and Restricted Funds
• Fixed and Intangible Assets
• Other Assets
• Accounts Payable
• Other Liabilities
• Accrued Expenses
• Process the monthly financial statements including but not limited to :
• Detailed Balance Sheet compared to the previous month showing increases and decreases in the account balances.
• Summary and Detailed Income Statements in Departmental format compared to the budget.
• Prepare Management reports including but not limited to :
• Monthly Occupancy Reports
• Monthly Food Service Report
• Monthly Payroll Variance Report
• Fixed Assets and Depreciation Schedules
• Assist the Executive director in the preparation of a monthly operations and financial analysis package to be presented to the owner and investor groups.
• Maintain resident, vendor, employee and financial accounting files.
• Prepare and submit monthly sales tax reports and payments.
• Assist in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports.
• Other duties as assigned by supervisor.

SUPERVISORY RESPONSIBILITIES

None Concierge at Seneca.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements and Experience :

Bachelors degree in Accounting with one year experience as an Accountant, or Associates degree in Accounting with two to three years experience.

The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

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