Executive Assistant to 2 C-Level Executives / Project Team Coordinator - Global Non-Profit

Our client, a Global Non-Profit, focused on Green Energy is seeking a Full-Time / Permanent Executive Assistant to support two of its C-Level Executives, including the Chief Partnerships Officer and the Chief Development Officer, and also act as Project / Team Coordinator.

This position will be based in their NYC office. Candidates must have a minimum of 5-10+ years of applicable C-Level executive administrative experience, ideally working for a philanthropic / not for profit organization, government agency / entity, and / or for-profit corporation.

Candidate must also have GLOBAL project management and / or team coordination experience (tracking, organizing, following up on meeting minutes, sending out and managing agenda items, etc.

Ideal candidates should be extremely polished and professional as this will be a very external-facing role with excellent interpersonal and communication skills (both verbal and written).

They must be extremely flexible, solutions-oriented, good at problem solving and collaborating with others, and comfortable working with all levels of an organization.

This is a fantastic opportunity to support two incredibly nice C-Level Executives at an incredible company with a wonderful, collaborative work culture.

• Salary depends on experience (100-115k base), plus paid overtime (after 35 hours). Amazing benefits 28 global standard vacation days, 15 sick days, heavily subsidized medical insurance plan, generous 401k package (automatic 10% contribution by employer), $1200 annual commutation allowance, $1000 annual employer funding for work / home office set up and / or wellness, etc.
• Hours are 8 : 00am-4 : 00pm, with flexibility (they operate on a 35-hour work week and overtime will be effective based on that).

Hybrid work schedule (2-3 days in office), with flexibility.

Responsibilities :

• Provide high-level executive administrative support to 2 C-Level Executives.
• Schedule and organize extensive internal and external meetings, conference / video calls, events / conferences, and appointments;

create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.

• Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services / ground transportation, visas, etc.
• Prepare, process, and submit expense reports.
• Responsible for project management, including keeping track of projects, running meetings, following up, communicating with involved parties, planning ahead, anticipating needs, etc.
• Liaise with team members to follow up on tasks, deadlines, timelines, and troubleshoot accordingly.
• Assist with ad hoc projects as needed.

Required Qualifications :

• Minimum 5-10+ years of C-Level executive administrative experience, ideally working for a philanthropic / not for profit organization, government agency / entity, and / or for-profit corporation.
• Strong global project management and team coordination experience.
• Bachelor’s degree strongly preferred / required.
• Extremely polished, forward-facing, and professional.
• Excellent interpersonal and communication skills (both verbal and written).
• Accustomed to working in a fast-paced environment.
• Excellent problem-solving abilities; good at collaborating; solutions oriented.
• Ability to have finger on the pulse and being aware of where everyone is and what is happening at all times.
• Comfortable working with all levels of an organization.

If you meet the required qualifications and are interested in this role, please apply today.

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