Administrative Assistant I

Job Description

Job Description

Purpose :

To provide a wide range of administrative support to the Department Head for the School of Business (SOB) and it's supporting elements.

Primary responsibilities include, but not limited to :

• Management of Department Head's calendar
• Coordination and preparation of meeting material and recording meeting minutes
• Coordinate and arrange travel for the department head
• Prepare requisitions and budget revisions for the School of Business
• Coordinate course information and prepare the course schedule for the SOB each semester
• Prepare textbook orders for department faculty

Main point of contact for the SOB and will be required to provide customer service in a professional and courteous manner.

Essential Job Functions :

• Prepare reports and letters, answer phone calls, sort mail, and assign academic advisors.
• Be able to use Adobe, Microsoft Office Suite, and Ellucian Colleague
• Coordinate and manage the department budget with supervisor of the department head
• Order supplies, record meeting minutes, maintain records, and have general bookkeeping knowledge

Additional Duties and Responsibilities :

• Research and compile correspondence and confidential information for faculty, staff, students, and other parties as needed.
• Prepare Personnel Transaction Report form (PTR), and new hire paperwork.
• Prepare all requisitions and forms for approval of employment for the department.

Qualifications :

• Associate degree is preferred but not required
• At least two years' experience working in an office management position is preferred but not required
• Experience working in an institution of Higher Education is preferred

Knowledge, Skills, Abilities, and Personal Characteristics :

• Must have excellent organizational, communication, and social skills
• Must be proficient in Microsoft Word, Excel, and have notable skills in processing spreadsheets, proficient in Microsoft Office Suite
• Experience in maintaining budgets is preferred.

Physical Demands :

• Light sedentary office work
• Prolonged periods of sitting at a desk and working on a computer
• Able lift 25 lbs.
• Occasional off campus duties to represent the institution in an official capacity.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University.

Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.