Receptionist/Administrative Assistant

About Us

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that.

We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives.

And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference rooms, and distribute incoming faxes and mail.
• Enter facility work orders and visitors into the online system.
• Keep office help list up to date with new vendors and procedures.
• Prepare outgoing mail / packages (USPS, UPS, FedEx, courier).
• Order food and assist with setting up / clearing up office lunches / events.
• Complete word processing for letters, memos, reports, labels and other documents as needed.
• Order supplies and stock areas (supplies, kitchens) as needed.
• Ensure all common areas (conference rooms, kitchens, production room) are kept in an orderly manner (turn off screens, clean white boards, etc.).
• Assist administrative staff as needed.

Required Qualifications

• High School diploma or equivalent.
• Self-motivated, detail-oriented professional, ability to multitask a must.
• Proficiency with MS Office including Word and Outlook.
• Ability to handle confidential information.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Preferred Qualifications

• 3+ years of related experience with a professional services firm.
• Preference given to local candidates.

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.

When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary LocationIndustry

Administrative

Schedule

Full-time

Employee Status

Regular

Business Class : Marketing and Admin

Job Posting

Sep 5, 2024

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great things possible.

We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.

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