Associate Director, Office of the Executive Director

Staffing Advisors has been exclusively retained by Patient-Centered Outcomes Research Institute ( PCORI ) to conduct a search for a Associate Director, Office of the Executive Director (OED) .

PCORI is an equal opportunity employer .

P lease submit your application to Staffing Advisors through this link : Associate Director, Office of the ED - Staffing Advisors

S taffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences .

Please do not contact PCORI directly; all resumes sent to PCORI will be routed to Staffing Advisors for handling and will create delays.

About Us

The Patient-Centered Outcomes Research Institute (PCORI) is an independent nonprofit organization authorized by Congress in 2010.

Its mission is to fund research that will provide patients, their caregivers and clinicians with the evidence-based information needed to make better-informed healthcare decisions.

PCORI is committed to continually seeking input from a broad range of stakeholders to guide its work.

The Role in a Nutshell

In this highly visible role across the organization, the Associate Director, Office of the Executive Director (OED) will function as a deputy to the Chief of Staff (COS) reporting to the COS and working closely with the OED team and will act as an org-wide operational and strategic partner in support of the senior and executive leadership team towards achievement of defined high-impact priorities and goals.

This is a critical role at PCORI in which you will interface daily with all levels of the organization and key external stakeholders.

From preparing and positioning the Executive Director for internal / external engagement, coordinating executive meetings, and optimizing workflows to streamline OED operations to managing special initiatives and confidential projects to advance PCORI’s key goals and objectives, you will traverse between executive strategy and operational execution and serve as a critical interface between the OED and the rest of the organization.

As a core part of your responsibilities, you will serve as a thought partner to the COS and senior leadership to support strategic decision-making, a valued facilitator and connector across the organization to ensure that the ED’s vision is implemented, a catalytic engine to drive the pace of execution and change, and an operational project manager to enhance the efficiency of OED daily operations and support strategic implementation across departments.

How You’ll Make an Impact

Alongside the COS and the OED team, you will play a crucial role in enhancing the Executive Director’s ability to lead progress on PCORI’s objectives while ensuring that the OED operates at peak efficiency.

Your contributions will directly influence executive strategy implementation and outcomes, positioning you as a vital contributor in driving the advancement of PCORI’s objectives and in shaping PCORI’s future direction.

Skills and Competencies That Will Drive Success in This Role

You have an executive presence and a focus on relationship management, and you are able to foster collaboration by espousing the tenor, disposition, and posture of OED in your interactions across the organization.

You also have a track record of building strong relationships and working collaboratively and effectively with colleagues at all levels in an organization, including senior leadership.

You are solutions-driven with a proven ability to take charge of structuring complex projects and questions, generating hypotheses, identifying information sources, gathering and interpreting data, executing analyses, and engaging with team members and stakeholders with perspectives and findings in ways that enable effective decision-making.

You are able to manage complex and multivariable projects, quickly synthesize information from varied sources, and proactively surface and address potential issues while communicating with a range of stakeholders.

You are able to take a leadership role in interfacing with a spectrum of internal and external stakeholders to address key strategic operational issues and initiatives within dynamic organizations.

You are highly detail-oriented and can seamlessly support the translation of strategic objectives into operational plans and processes that facilitate the achievement of goals, fostering collaboration with business owners and key stakeholders.

You are a consummate team player, operating with the ethos of no task is too small, and no ambition is too big, thriving in an environment where behind the scenes action is determinative for success.

Work Environment

You will work alongside OED colleagues 3 days a week in our Washington, DC office. There will be occasional times when an additional day will be required.

The nature of this position requires some level of in-person collaboration to support executive decision-making and foster the solid working relationships necessary for success.

Flexible hybrid work arrangements in accordance with PCORI’s policies are available for discussion.

You are joining a team of dedicated, mission-driven professionals who are smart, hardworking, friendly, and genuinely interested in helping each other succeed.

Your efforts will be appreciated.

General Responsibilities

Executive Vision Implementation and Management

Provide strategic advice on current and alternative strategies for defined workstreams, as well as on issues (including unidentified and emerging issues) that impact the organization.

Streamline senior leadership decision-making by improving communication channels, managing and prioritizing executive deliberations, identifying the need and preparing for critical briefings and meetings, and aligning the OED interface with interdepartmental initiatives.

Engage with peers across strategic, programmatic, and operational departments to align and advance planning and execution, including in relation to support for ED external engagement and ED communications.

Facilitate cross-departmental collaboration to achieve priorities and goals.

Operational Management

Support COS and OED to manage day-to-day OED operations on behalf of the Executive Director

Support operations planning and coordination within the OED, including optimization of operational workflows and OED efficiency.

Represent and serve as a liaison for the COS and iOED at meetings.

Manage the business and administrative planning for the iOED.

Support and sustain a learning culture through leadership examples and strategies, emphasizing collaboration and continuous improvement.

Operational Support

Collaborate with the COS to coordinate activities across leadership teams and their respective departments, divisions, and units.

Ensure effective management and communication of action items.

Oversee leadership team meeting activities, including collating and prioritizing issues and briefings and ensuring follow-through on action items.

Work with the COS to coordinate the scheduling of strategic organizational events, meetings, and other requests.

Partner with the COS and other departmental leaders to oversee PCORI-wide policies and procedures.

Handle delegated PCORI-wide or office-level projects and initiatives from the COS or ED.

Internal Stakeholder Liaising

Research, write, edit, and coordinate the preparation of special reports, briefings, and presentations for executive leadership and the COS.

Conceive, craft, and edit messages, letters, and other communications on their behalf.

Maintain open communication channels and connections throughout PCORI to facilitate early identification of opportunities and challenges to be addressed by the ED.

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Required Skills

Experience developing strategies and implementing complex projects with a high degree of independence within a creative, fast-paced, action-oriented, and collegial environment.

Strong project management skills to develop, drive, and lead to conclusion complex initiatives with only occasional input.

Ability to think strategically and creatively, exercise independent judgement to adjust to changing circumstances and maintain attention to real time priorities, organize time, remain attentive to details, and identify resources for projects.

Flexibility to deal with ambiguity or unexpected events while driving the work forward.

Effectively engages, motivates, and mobilizes colleagues at all levels to deliver against shared objectives.

A well-honed ability to demonstrate maturity, professional acumen, and exhibit good judgment, exemplified by consistent professionalism in dealing with individuals at all levels, both internally and externally.

Ability to be highly effective within a team and maintain confidentiality of all work products and discussions.

Demonstrated emotional intelligence and the ability to build relationships among individuals and organizations with a range of interests and perspectives.

Strong oral, written, and interpersonal communication skills; good meeting planning and facilitation skills, as well as an ability to influence groups to maintain attention to project management needs.

Required Experience

A bachelor’s degree with at least ten years of experience supporting a chief executive or executive leadership in a dynamic organization, including a nonprofit, government, or healthcare-related setting.

An advanced degree in healthcare, business / public administration, or another relevant field is preferred.

Strong evidence of past experience in the skills and competencies listed above.

Strong experience interfacing with a spectrum of internal and external stakeholders, preferably in the context of the execution of senior leadership strategy and vision.

Sound understanding of business operations and organizational planning.

Proficiency in MS Office Suite (i.e., Outlook, PowerPoint, Excel, Word) and project management and collaboration tools (i.

e., Teams, SharePoint, Asana). Familiarity with business intelligence applications (i.e., DOMO, PowerBI) is a plus.

Compensation and Benefits

Salary Range : $135,616 - $169,520

The above range represents the salary or hourly pay range expected for the position; however, final offers are based on several factors such as the position’s responsibilities;

the candidate’s experience, education, and skills; location; travel required; and current market conditions.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may participate in PCORI-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents.

Conflict of Interest

PCORI wants to ensure that prospective employees are aware of its conflict-of-interest policies so that employment deliberations take into consideration this aspect of PCORI employment.

PCORI requires all PCORI employees to disclose upon commencement of their employment and on an annual basis all individual and close relatives financial, business, and personal association with the potential to bias or that have the appearance of biasing one’s decisions relating to PCORI.

All disclosures made by employees are made publicly available on PCORI’s website. Disclosures must include all financial, business, and personal associations with any health or healthcare-related organizations.

Disclosures should include all associations with any other organizations that have the potential to bias or that have the appearance of biasing one’s decisions relating to PCORI, including but not limited to vendors or other third parties with whom PCORI has a contract or that PCORI has funded.

For more information, please visit PCORI-Conflict-of-Interest-Policies-Outside-Employment-Policy.pdf

PCORI conducts background checks on all applicants.

PCORI recommends all members of the PCORI workforce adhere to the CDC recommendations regarding staying up to date on COVID-19 vaccination.

PCORI’s Commitment to Diversity, Equity, and Inclusion :

PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here .

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

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Experience developing strategies and implementing complex projects with a high degree of independence within a creative, fast-paced, action-oriented, and collegial environment.

Strong project management skills to develop, drive, and lead to conclusion complex initiatives with only occasional input.

Ability to think strategically and creatively, exercise independent judgement to adjust to changing circumstances and maintain attention to real time priorities, organize time, remain attentive to details, and identify resources for projects.

Flexibility to deal with ambiguity or unexpected events while driving the work forward.

Effectively engages, motivates, and mobilizes colleagues at all levels to deliver against shared objectives.

A well-honed ability to demonstrate maturity, professional acumen, and exhibit good judgment, exemplified by consistent professionalism in dealing with individuals at all levels, both internally and externally.

Ability to be highly effective within a team and maintain confidentiality of all work products and discussions.

Demonstrated emotional intelligence and the ability to build relationships among individuals and organizations with a range of interests and perspectives.

Strong oral, written, and interpersonal communication skills; good meeting planning and facilitation skills, as well as an ability to influence groups to maintain attention to project management needs.