Administrative Assistant 1

THE POSITION

Are you organized, always-on, and ready for an administrative job that offers complexity, variety, and opportunities to grow?

Achieve your goals with us as an Administrative Assistant 1 within Bureau of Facilities Management for the Reading State Office Building.

Take the next step in your career and help our team keep the building comfortable, well supplied, and running smoothly so that the offices we support can effectively provide essential services to all people in our part of Pennsylvania!

DESCRIPTION OF WORK

In this position, you will support the Building Manager's office by applying your problem-solving skills through administrative, public relations, and safety related duties.

Work involves providing information or direction to building visitors and callers, tracking all administrative office inventory and submitting re-stocking orders, and scheduling and issuing identification cards for people who work in the building.

This includes communicating with the Building Administrator on a regular basis and building positive and professional relationships to support your role as the point of contact for all comfort complaints, maintenance repairs, custodial service requests, and other needs for normal operation of the building.

You will establish and maintain files, prepare correspondence and reports, and assign the appropriate staff or individuals to complete normal requests as needed, seeking guidance from your supervisor in unusual situations.

You will also be expected serve as a liaison for Health, Safety, and Fire committee meetings as well as work with the contracted Security Guard company daily and with the fire department, police, or ambulance services if needed.

Join our team and take pride in your ability to get things done with us!

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information :

• Full-time employment
• Work hours are 9 : 00 AM to 5 : 00 PM, Monday - Friday, with a 30-minute lunch.
• Essential employee - required to report to work during emergencies and office closings.
• Salary : In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam / junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements :

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.

Additional Requirements :

You must be able to perform essential job functions.

Preferred Qualifications (not required) :

• Proficiency in Microsoft software, particularly Excel and Outlook.
• Knowledge of contract writing and implementation.

How to Apply :

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience / education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements.

Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans :

Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

To learn more about employment preferences for veterans, go to www.employment.pa.gov / Additional%20Info / Pages / default.

aspx and click the Veterans' Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS) :

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.