HR Coordinator

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society.

To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger.

Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success.

The result is a day-to-day experience that will allow you to :

Shape your own career

Grow in a supportive environment

Connect with a community of experts

Make an impact

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We are always looking for bright, proactive individuals to join our team!

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Job Description

About this job :

We are seeking a HR Coordinator (HROPS, Payroll & Benefit) for our global Payroll and HR Administration Operations team working in our Stamford, CT office taking care of various tasks also for other locations across US and Canada.

In this role, you will be responsible for understanding, supporting, and improving various HR processes as part of our service delivery of the people and talent agenda for PartnerRe.

This role requires a self-motivated, process improvement minded individual who can build and leverage strong relationships to find solutions and deliver key activities that continue to increase our HR effectiveness and business performance.

Your responsibilities will include (but not limited to) :

HROPS & Payroll

• Support HRBP with offer letter execution, gather supporting documents, serve as point of contact for all new hires during the onboarding process
• Process background screening, I-9 verification, IT tickets, new hire orientation
• Process new hires, employee changes, and terminations within the HRIS system (SuccessFactors) for US and assisting with Canada.
• Administration of the employee life cycle from hiring to departure for US and Canada
• Assist in maintaining HRIS data entry, some amount of system upgrade testing and participating in a global super user network to maintain and further develop the HR management system.
• Process US biweekly payroll within UltiPro and assist with processing Canada semimonthly payroll within Ceridian PowerPay.
• Audit employees’ changes imported from SuccessFactor to UKG and SuccessFactor to Ceridian.
• Assist with Payroll reconciliation, Quarterly accruals, 941 Quarterly Reconciliation, and annual W-2 and T-4 process.
• Assist with annual EEO-1 reporting, Worker’s Compensation audit, 401k Non-Discrimination testing and various internal and external audits.

Benefits

• Assist with Open Enrollment process.
• Assist with Health and Wellness program
• Assist with streamlining US and Canada benefit processes for HR efficiency and a positive employee experience.
• Projects such as open enrollment, dependent audits, benefits orientation, reporting as required, and other duties as assigned.
• Assist the Benefit Administrator as needed for US and Canada.

Compliance, controls & data integrity

• Ensure compliance with applicable federal and state laws pertaining to benefit plans e.g. ADA, ACA, COBRA, ERISA, FMLA, HIPAA, FMLA, and PFL.
• Partner with the Global and US HR team to manage the employee data integrity and provide insights for decision making.
• Conduct quarterly audits of all benefits plans in HRIS against website for data integrity.
• Assist with developing standard operating procedures related to Payroll and HR Administration functions to enhance internal operations and workflow that follow federal, state, and local laws.
• Support internal and external audits for Payroll and HR.

Employee support

• Understanding and applying PartnerRe HR Policies, Programs and Processes.
• Educate employees on benefits and promote employee wellness programs.
• Handle general HR inquiries and administrative requests including letters of employment, wage, and employment verification forms, etc.
• Assist and supports all onboarding activities such as preparing offer letters and background checks orientation process, handle complex, confidential, and / or sensitive inquiries / requests, and including the relationship to new joiners and Manager.
• Provide support and coordination of leave management, recruitment activities and other HR programs (ex : Employee Service Awards).
• Supporting the HR Geographical Partner with employee relations.
• Support global mobility process.

Other responsibilities

• Initiates and develops changes in policies and procedures that improve the quality, efficiency, and customer experience in the delivery and administration of benefits.
• Lead and / or assist with best practice and standardization of practices, tools, resources, and communications.
• May act as a central point of contact and liaison across HR Business Partners and HR Operations teams for key projects and annual HR processes.

Other ad-hoc assignments.

Qualifications

About you :

• Bachelor’s Degree or equivalent work experience
• Minimum three (3) years-experience in HR
• Broad knowledge of HR processes and operations
• Prior experience in benefits administration
• Experience in payroll processing an asset
• Experience with working with an HRIS system (preferably SuccessFactors, Ceridian PowerPay, or UltiPro)
• Excellent verbal and written communication skills with ability to interact effectively with individuals at all levels, both internally and externally to the organization
• Demonstrates high energy and desire to succeed
• High level of professionalism with ability to handle sensitive and confidential information
• Analytical and problem-solving skills
• Hard working, detail oriented and organized with strong ability to multi-task and problem solve in a high volume and demanding environment
• Ability to work independently and as part of a team
• Demonstrated knowledge of relevant HR laws, policies and industry standard operating procedures
• Ability to use deductive reasoning, logic, and independent judgement and experience to accomplish objectives
• Strong Microsoft Office Skills (Word, PowerPoint, Outlook, and Excel, including using formulas, VLOOKUP and Pivot Tables)
• Positive, enthusiastic, and collaborative attitude (teamwork makes the dreamwork)
• Experience working in an international, matrix organizations an asset

Additional Information

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best.

We invite you to learn more about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team