Project Administrative Assistant

Job Description

Job Description

Job Title : Project Administrator

Job Type : Full-time

Pay : $21 per hour

Schedule : M-F, 8 : 00 am - 5 : 00 pm. Flexible Schedule available after 90 days

Why Join AMS?

Personal and Professional Growth As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees.

You’ll grow as we grow.

A Fresh Start If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time After your first 90 days of employment you will receive paid volunteer hours each year to participate in TMG Cares Events that give back to the community.

As a Project Administrator Your Average Day will Include :

Project Administration :

• Assist and take direction from the Administrative Services Manager and AMS Leadership.
• Provide coverage for the Administrative Team during absences, ensuring seamless operations.
• Monitor team schedules and proactively address coverage needs.
• Manage and audit task lists, assigning and completing tasks as required.
• Support operations by executing special projects as requested.
• Provide backup for invoice approvals and vendor setup processes.
• Organize and maintain electronic filing systems and records.
• Interact professionally with clients, customers, and co-workers, maintaining strong public relations.
• Track a minimum of 75% of billable and non-billable time worked.

Accounts Receivable / Payable (AR / AP) Activities :

• Scan checks to the bank as needed.
• Process cash receipt transactions and update computer files.
• Input recurring charges on resident ledgers and manage new owner coupon orders.
• Prepare and edit monthly, quarterly, and annual late fee processing according to association guidelines.
• Process AP activity through Strongroom (3rd party integration).
• Assist homeowners with payment inquiries and online / phone payments.
• Prepare invoices, account statements, and reports for Association transactions.

Accountant Support Activities :

• Coordinate monthly Timeslips billing.
• Maintain a list of stale-dated checks and process notices to clients.
• Communicate professionally with Association representatives regarding transactions.
• Perform additional tasks as requested, in line with job qualifications.

We Offer :

• Competitive salary.
• Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium.
• Vison and dental plans are available. The employer contribution is 75% of the monthly premium.
• Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go.
• Vacation accrual, 10 days per year.
• Sick time, 1 hour every 30 hours worked.
• 10 paid holidays.
• $25,000 company-paid term life insurance policy.
• Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance.
• 401(k) Retirement Plan with discretionary annual company match available after 6 months of employment during company open enrollment periods January and July of each calendar year.
• Educational reimbursement of $500 a year to go towards certifications and accreditations.
20 days ago